Human Resources Assistant en International Contractors Inc.

ICI!  Discover the Difference!

Are you organized, people-focused, and energized by connecting great talent with meaningful opportunities?  International Contractors, Inc. (ICI) is seeking a Human Resources Assistant to support our recruiting and administrative functions while helping to deliver an exceptional employee experience.

In this role, you'll partner closely with leadership to coordinate candidate outreach, interviews, onboarding, and employee communications - all while maintaining accurate records and supporting HR initiatives that strengthen engagement and teamwork.  You'll play a key role in helping ICI attract and retain top talent and ensure our culture of professionalism, collaboration, and care continues to thrive.

Culture Video:  We Are ICI (https://youtu.be/6ujAiEeZkZE) 
Join The ICI Team: The ICI Family Culture (https://youtu.be/qQIJomNrgEg)

https://icibuilds.com/careers/

Why You'll Love Working at ICI

Join a winning team recognized as one of Chicago's 101 Best & Brightest Companies to work For - a family-owned firm known for collaboration, innovation, and genuine work-life balance.

At ICI, you'll receive:

• A dedicated mentor to support your career growth
• A competitive compensation and benefits package, including medical, dental, vision, life, and disability insurance
• Tuition reimbursement, flexible spending accounts, paid vacations and holidays, and a matching 401(k)
• Access to an innovative wellness program and ongoing professional development opportunities

Our leadership team values every employee's contribution and believes that when our people thrive, our projects - and our clients - do too.

Come be part of something more than a structure.  Build relationships.  Build expertise.  Build your career with ICI.

Essential Duties and Responsibilities:

• Interact with internal and external clients, consultants and colleagues in a productive and professional manner
• Support team members in a manner which aligns with organizational and project goals and objectives
• Perform administrative duties as requested by the Vice President of Administration
• Handle and maintain confidential material with discretion and maintain confidence
• Maintain personnel files in accordance with established guidelines
• Develop and implement innovative sourcing strategies to attract qualified candidates for various roles, including field supervision, project management, administrative and leadership positions
• Leverage job boards, social media, networking, and other channels to identify and engage with top talent
• Focus efforts to source passive candidates, focusing on building and maintaining a talent pipeline
• Screen candidates by reviewing resumes and performing initial telephone interviews
• Coordinate candidate interviews, including virtual and in-person logistics, and travel arrangements when required
• Maintain strong working relationships with candidates during and after the recruitment process, ensuring a positive experience and fostering long-term connections
• Promote ICI as an employer of choice by showcasing our culture, values, and opportunities through job postings, career events, and online presence
• Coordinate and attend career fair events
• Maintain accurate and up-to-date records of candidate information and recruitment activities in the applicant tracking system (ATS).
• Prepare and analyze recruitment metrics and reports
• Support related HR Department initiatives for recruitment, employee engagement, or retention efforts
• Coordinate and manage onboarding processes for new employees
• Track and coordinate individual benefit enrollment for newly eligible employees
• Provide employee assistance with benefit enrollment

Additional Responsibilities:

• Maintains open, responsive, and professional communication and relationships with all team members
• Prepares and completes special reports and projects at supervisor’s request. Such items may require research, development and/or interpretation of data and should be able to be performed with little supervision or instruction.

Skills and Competencies:

• Maintain a professional appearance and phone manner
• Ability to type accurately
• Flexible and adaptable team-player
• Working knowledge of Microsoft Office Suite
• Working Knowledge of BambooHR helpful
• Excellent effective time and self-management
• High attention to detail, conscientious, and able to work independently
• Accountable with a high degree of initiative

Education and Experience:

• Associate or bachelor’s degree in human resources or related experience
• 1-2 years of experience providing administrative support preferably in Human Resources or the Architecture / Engineer / Construction industry
• Valid Driver’s License required