Publications Manager en Cardiovascular Research Foundation

This role is subject to a flexible hybrid work arrangement requiring a minimum of 1-2 pre-determined days per week in our mid-town office.

SUMMARY

The Publications Manager works closely with the Director of the Publications Office to facilitate, expedite, coordinate, and execute the publications process for client-sponsored and unfunded scientific projects, and to support an environment where stakeholders are informed of, and actively engaged in, the research process, so that the academic output of the Cardiovascular Research Foundation can inform the collective knowledge of the cardiovascular research community, supporting the Foundation’s mission to innovate, investigate, educate, and ultimately to improve outcomes for patients with heart disease.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate daily operations of client-sponsored and/or internal academic Publications Offices, collaborating with internal and external physician authors and biostatisticians to develop scientific publications and abstract presentations for national and international cardiovascular conferences; track publications from proposal through publication and ensure that all publications activities are conducted in compliance with the relevant guidelines governing publication ethics and clinical trial reporting and adhere to established timelines.
• Provide substantive editorial support for scientific publications, as well as proofreading, journal-specific formatting, and assistance in drafting cover letters; serve as primary point of contact for journal editorial staff and co-authors.
• Manage Publications Steering Committee meetings (internal and/or client-sponsored): organizing and leading regular committee conference calls, finalizing agendas, developing meeting materials, finalizing and recording meeting minutes, and facilitating the development and execution of annual publication plans.
• Provide regular reports of publications program status to internal and external stakeholders.
• Manage project budgets for assigned Sponsored Publications Office contracts,  ensuring timely and accurate invoicing of contracted deliverables and pass-through expenses.  
• Develop and/or enhance internal systems that enable CRF staff access to publication/editorial assistance.
• Maintain libraries of references, slides, and published manuscripts, and database of author contacts and disclosures. 
• Assist the Clinical Trials Center in tasks related to literature reviews, medical writing, protocol development and data presentations
• Support the editorial operations of Structural Heart: The Journal of the Heart Team in the role of Editorial Assistant. Essential duties and responsibilities of the Editorial Assistant role include management of invited review articles and editorial comments, attendance at weekly Editorial Board meetings, and reviewing proofs of accepted articles prior to publication. Other editorial responsibilities may be assigned at the discretion of the journal’s Editor-in-Chief or Executive Editor
• Support other research, scientific, and academic initiatives within the Cardiovascular Research Foundation.
• Additional duties as assigned.

QUALIFICATIONS

• Bachelor’s degree in a scientific field with 3+ years of experience working in either an academic setting, or within a publications or medical writing group at pharmaceutical or medical device organization; Master’s degree preferred.
• Awareness of compliance issues and guidelines for medical publications practice (ICMJE, COPE, GPP2022, etc.). CMPP preferred. 
• Experience with MS Excel, MS Word and MS PowerPoint required. Familiarity with statistical methods and software p(e.g. SAS, R) is a plus.
• Excellent verbal and written communication skills. 
• Strong writing and editing skills.
• Experience managing projects.
• Strong focus on flexibility, ability to multi-task, attention to detail, excellent organizational and time-management skills, good follow-up and judgment. 
• Ability to effectively communicate verbally with CRF employees and outside vendors as required. Ability to communicate effectively when reading and writing e-mail, memos and presentations on behalf of the director.  
• Must be organized, creative, efficient and able to work both independently and as part of a team.

BENEFITS

• Choice of health plans include medical, Dental, and vision coverage
• Company-paid short-term and long-term disability and life insurance
• Health and dependent care flexible spending accounts
• Pre-tax travel expenses through TransitChek program
• 401(k) plan
• Generous paid time off (PTO)
• Ten paid holidays each year

COMPENSATION

The hiring range for this position is $80,000 - $85,000 per year. The annual salary that will ultimately be offered to the successful candidate will depend on job-related knowledge, education, skills, and experience.

CONTACT INFORMATION

To be considered for this opportunity, please submit your resume.

Be sure and visit our web site to learn more about how we strive to enhance and save patient lives every day www.crf.org

CRF is an equal opportunity employer.