EXECUTIVE ASSISTANT en HIA Health

Description

Our mission:   'To provide comfort and care through life's journey

GENERAL SUMMARY
As the Executive Assistant this position has a primary responsibility to provide comprehensive administrative support of an executive nature. This includes the highest levels of discretion and confidentiality to the Executive Director and to the President of the Board of Directors (PBOD). This position will include general office management, meeting, and event coordination. The Executive Assistant will report directly to the Executive Director and will function as the right hand and gatekeeper. This dynamic role will be the perfect fit for a professional who seeks a role where collaboration, creativity, efficiency, and intellect are key!

KEY RESPONSIBILITIES

• 360 – degree administrative management for the office of the Executive Director.
• Act as gatekeeper for all calls, mail, and emails; draft outgoing correspondence, compose emails and memos.
• Prepare updates for the Executive Director to present to the Board of Directors and other stakeholders.
• Construct and maintain information on the board of directors and other stake holders. Take and process minutes for Director’s meetings, Board of Director’s meetings, and other miscellaneous meetings.
• Create, manage, and prepare meeting agendas and other supporting meeting materials for the HRRV Board of Directors and Red River Valley Healthcare Board of Directors Meetings.
• Maintains physical and electronic office filling systems for Executive Director.
• Organize and prepare for all aspects of business meetings and events, including scheduling, confirming attendance, organizing rooms, technology, and meals.
• Plan and coordinate domestic travel. Prepare itineraries and reconcile expenses.
• Manage and update contact database. Execute personal needs including reservations.
• Assist with planning social, professional, and civic events.
• Manage the Executive Director’s calendar and coordinate various individual and team meetings.
• Manage policies and procedures documents, complete edits, and tracking any changes.
• Perform other projects and duties as assigned.

KEY COMPETENCIES

• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
• Maintains workflow under pressure, in a fast-paced, high-profile work environment.
• Proactive and can anticipate needs, learning executive’s needs and the organization’s priorities.
• Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.
• Ability to manage multiple tasks/projects prioritizing based on the current needs of the Executive Director or organization.

SCHEDULE

A full-time Monday through Friday workweek in the office, located in Fargo, ND. 8:00am to 5:00pm with flexibility to occasionally work later hours when needed and weekend projects, when needed.

Benefits:

We offer a robust benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, short-term and long-term disability, and a generous time off package.

We have a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment.

Expectations of all Employees
Support the mission, vision and values through unequaled quality patient care, professional competence, collaboration, communication, innovation, accountability, ownership and provide support to the entire agency regardless of their primary office location.

HIA Health has HEART
Honor - I accept the honor of service to hospice patients, families, and communities.
Excellence - I strive for excellence in my work, as we stand on hallowed ground.
Attitude - I choose a positive attitude at work.
Respect - I treat people with the same respect I wish to be given.
Teamwork - I value everyone’s contribution in delivery of care, operation of the organization and stewardship of our resources.

Qualifications

REQUIRED EDUCATION, CERTIFICATIONS, AND EXPERIENCE

• 5+ years of experience as an executive assistant for a C-Suite individual in a high-performance work environment.
• Bachelor’s degree required in healthcare administration, or closely related field.  Master’s degree preferred.
• Proficiency in Excel, Microsoft Office, Outlook, PowerPoint, and adobe is essential.
• Fast typing speed and the ability to reformat documents in these programs will be crucial.
• Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
• Drivers' License and auto insurance