Homeoffice URGENT: Executive Assistant to the Founder (Shopify experience is required) at WorkStaff360
WorkStaff360 · Toronto, Canadá · Remote
- Professional
- Manage executive calendars, schedule meetings, and coordinate internal and external appointments.
- Organize, track, and maintain business documents, reports, and records.
- Prepare and process correspondence, memos, and internal communications.
- Handle data entry and ensure accuracy of information in Odoo (ERP/CRM) and other company databases.
- Utilize Microsoft Excel for data tracking, reporting, and reconciliations.
- Communicate and collaborate effectively using Microsoft Teams and Outlook for scheduling and correspondence.
- Respond to customer inquiries via email or chat in a timely and professional manner.
- Forward or escalate customer issues to appropriate team members when necessary.
- Maintain records of customer interactions in Odoo or Shopify, ensuring all communications are documented and tracked.
- Assist the sales team by preparing proposals, tracking leads, and updating CRM records.
- Coordinate with internal teams to ensure timely follow-up on leads and client requests.
- Generate sales performance reports using Excel and assist in preparing presentations and summaries for management.
- Support order entry, product listings, and customer data accuracy within Shopify and Odoo systems.
- Support the onboarding and coordination of new clients or sales projects as needed.
Hard Requirements:
- Minimum 2–3 years of experience as an Executive Assistant, Administrative Assistant, or Sales Support Specialist.
- Strong proficiency in Odoo (ERP/CRM) and Shopify.
- Advanced skills in Microsoft Excel, and working knowledge of Microsoft Teams and Outlook.
- Strong organizational, communication, and time management skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently, exercise good judgment, and maintain confidentiality.
- Detail-oriented with the ability to multitask and meet deadlines in a fast-paced environment.
Schedule:
- 40 hours per week
- Monday to Friday
- 9AM - 6PM Pacific Standard Time Zone
Offer and Benefits:
- $5-$7USD/hour
- HMO coverage after 1 year of employment.
