COORDINATOR ACCOUNTS PAYABLE en VIVOS HOLDINGS

Description

Summary:

Verify accuracy of automated invoices, matching of invoices to receivers and PO’s; automated verification of quantity receipt of goods and pricing; put proper GL and Cost Center codes to ensure correct departments are charged.  On non-PO invoices, put proper GL and Cost Center codes to ensure correct departments are charged and get appropriate approvals for payment. 

Pay vendor, freight carriers and company bills in a timely manner.

Essential Duties and Responsibilities:

• Process invoices on a daily basis which are sent via e-mail or USPS.  If PO related, verify quantity, price, and vendor match.  If discrepancies are found, reach out to appropriate person to confirm/adjust as necessary.  If invoice is not PO-related, receive approval from necessary party.
• Accurately use GL and Cost Centers for any non-material charge on an invoice, i.e.; pallets, freight, as well as on any non-PO related invoice that has been approved.
• Ensure vendor payments are made and mailed and uploaded in a timely basis according to the payment schedule. Create, post and execute Payment Runs using information provided for vendor payments in a timely manner.
• Respond to inquiries from vendors and personnel about payments. View vendor statements to ensure all invoices have been processed and are scheduled for payment.
• Send correspondence to vendors regarding any open invoices on PO’s that have had product received in as shown on the GRIR report but not invoiced.  Request credit memos for returned product as shown on GRIR report.
• Scan invoices that are not sent electronically and attach in SAP.

Supervisory Responsibilities:

n/a

Competencies:

• Advanced knowledge SAP, Excel and Word 
• Good analytical skills

• Ability to interact well in a team environment, Excellent written and oral communication skills are necessary in this position due to the sensitivity of the communication with the customer.

Certificates, Licenses, Registrations:

n/a

Travel: None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Qualifications

Education Requirements:

Associates Degree in Accounting preferred

Experience Requirements:

5+ years of experience in accounting environment, 2-5 years Accounts Payable experience or equivalent.