Housing Grant Coordinator en City of Danville, VA

About the Department

Processes applications and works with applicants for Danville’s residential grant programs, including the Workforce Down Payment Assistance Grant (Welcome Home Program) and Rental Deposit Assistance Grant. Follows the forgivable loan program process; Processes applications, determines eligibility, and ensures application guidelines are followed.

Position Duties

The essential functions of the job are not limited to those listed in the job description.  The City retains the discretion to add to or change the duties of the position at any time.

• Oversees the loan program implementation by preparing all documents for presentation to the in-house loan committee; creates and presents to the City Attorney for final approval all legal documents required to make loans or grants to eligible clients; files all documents at the courthouse necessary to protect the City’s financial interest in a loan or grant transaction in cooperation with the City Finance Department; manages the City’s loan portfolio by ensuring that files are kept current and that actions are taken to protect the City’s interest when adverse circumstances arise, such as client bankruptcies, bank foreclosures, property damage involving insurance claims, and property abandonment. 
• Works with rental applicants and property owners to follow eligibility and income verification for the Rental Deposit Assistance Program; works closely with the accountants that process the grant payments and keeps track of the program budget.
• Assists with any other City Residential Development Grant program, including the First-time Homebuyer Fix-up Fund, the Middle Neighborhood grant program, and other programs as they are developed. 
• Assists the Division Director of Housing & Development in other projects as assigned, such as the Southern Virginia Regional Housing Summit.

ADDITIONAL DUTIES 

• Performs additional duties as assigned.

Minimum Qualifications

Education and Experience
Bachelor’s Degree, with broad knowledge in a general professional, administrative, or technical field; and over three years up to and including five years of experience.

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above

Certifications/Licenses

• Valid Driver’s License with acceptable driving record according to City Criteria

Job Knowledge 
Advanced knowledge of the subject matter. Complete comprehension of the subject area to solve common and unusual problems, able to advise on technical matters, and serve as a resource on the subject for others.

Reading
Advanced: Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.  

Writing
Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.  

Math
Intermediate: Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement.

Communication Skills
Decisions regarding interpretation of existing policies may be made.  Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.   Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.  

Independence and Decision-Making
Normally performs the job by following established standard operating procedures and/or policies.   There is a choice of the appropriate procedure or policy to apply to duties.  Performance reviewed periodically.

Technical Skills
Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

Fiscal Responsibilities
Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry.  Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.

Supervisory Responsibilities
May occasionally direct helpers, assistants, seasonal employees, interns or temporary employees.

Other Qualifications

PHYSICAL DEMANDS

• Sedentary physical effort, exerting up to 10 lbs. occasionally, or negligible weights frequently; sitting most of the time.
• Constant vision, hearing, talking to use computer, telephone and communicate effectively with others.
• Frequent standing, sitting, walking, fine dexterity, twisting, climbing.  
• Occasional lifting, carrying, pushing/pulling, reaching, handling, kneeling, crouching, bending.      
• Rarely crawling, balancing.  

NON-PHYSICAL DEMANDS 

• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.   
• Regular and predictable attendance is expected.
• Frequently experiences time pressure, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work.
• May occasionally experience irregular work schedule/overtime, noisy/distracting environment.
• May rarely experience emergency situations.

MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE
Typically requires use of standard office equipment and telephone, and related software and hardware; and any other tools and equipment as appropriate or as assigned.

WORK ENVIRONMENT
This work is performed in an office environment where there are no health, safety, or environmental factors.  The employee must wear appropriate protective equipment as apparent or assigned, if any.

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