Contract Specialist en Vari

Description

Vari started by developing the world’s leading sit-stand desk converter to help a coworker with back pain, but now we’re so much more than a desk. We are flexible workspace solutions made simple and installed fast. We’ve shipped products to more than 120 countries, and our solutions are in 98% of Fortune 500 companies. 

Job Summary:

The Contract Specialist will play a key role in supporting Vari’s contract administration process, ensuring accuracy, compliance, and efficiency across all customer and internal agreements. This position supports both day-to-day contract activity and strategic contract enablement initiatives that help our Sales organization leverage Vari’s portfolio of contracts and partnerships for growth.
 

Key Responsibilities:

Contract Administration

• Facilitate the full contract process for standard agreements including Master Purchase Agreements (MPAs), Non-Disclosure   Agreements (NDAs), and other customer or vendor contracts
• Coordinate internal and external signature routing through approved systems and maintain organized records of all executed agreements
• Track agreement status and follow up with stakeholders to ensure timely completion
• Maintain a centralized library of standard contract templates and approved language

GSA Schedule Support

• Assist with modifications to Vari’s GSA Multiple Award Schedule (MAS) contract, including product additions, deletions, and price updates
• Prepare and submit required supporting documentation for each modification in accordance with GSA guidelines
• Generate and review monthly GSA sales reports for accuracy and completeness prior to leadership review

Contract Enablement

• Support leadership in developing and documenting contract strategies that align with business objectives
• Create and maintain sales enablement materials and conduct internal trainings to educate the Sales organization on active contracts, terms, and contract utilization best practices
• Support contract enablement activities including updates to client portal catalogs, key accounts (such as Sandia), and purchase order (PO) portal tracking to ensure visibility and contract compliance
• Serve as a point of contact for questions regarding available contract vehicles, pricing schedules, and customer eligibility

Data & Systems Management

• Maintain contract data and documentation within Salesforce, ensuring all related opportunities and records are up-to-date and compliant
• Update client-facing and internal systems related to contract enablement and purchasing portals as directed
• Assist with monthly, quarterly, and ad-hoc reporting to support leadership visibility into contract performance and compliance metrics

Qualifications:

• Bachelor’s degree in Business Administration, Legal Studies, or related field (or equivalent experience)
• 2+ years of experience in contracts administration, preferably in a government or commercial sales environment
• Familiarity with GSA MAS contract management, reporting, and modification procedures is a plus
•  Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
•  Proficiency in Microsoft Excel and Salesforce (or other CRM systems)
•  Excellent written and verbal communication skills

Key Competencies:

• Organization & Accuracy: Maintains thorough documentation and ensures compliance with contract requirements
• Collaboration: Works cross-functionally with Sales, Sales Operations, and Accounting teams to support business objectives
• Analytical Thinking: Interprets contract data and identifies areas for process improvement
• Proactivity: Anticipates needs, identifies gaps, and takes initiative to streamline workflows

Why Vari:

• State of the art On-site Gym, spa-like locker room, and Chair Massage Pod
• Enhanced paternity / maternity / Adoption programs
• 401k and profit-sharing plan
• Personal time off / Volunteer time off
• Team building events on and off site
• Mentoring and career development
• Education reimbursement
• Wellness program and insurance premium discounts
• At-home work set-up