Wayne State University is searching for an experienced Move Project Manager at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Job Purpose
The Move Project Manager is responsible for managing the entire moving process, works closely with internal departments, construction project managers, space planners, and move vendors to ensure that the relocation is efficient and successful. Also provides basic and essential support for the Design and Construction Services and Planning and Space Solutions Department projects on an as needed basis. This position reports to the Senior Director, Planning and Space Solutions.
Essential Functions
Manage moves requested by the University Departments and those that are part of a construction project. Serves as the primary point of contact for clients throughout the move process.
Develop comprehensive project plans for moves, including timelines, budgets, resource allocation, and risk management strategies.
Ensure university owned equipment slated for disposal, removal, or relocation is managed in compliance with the Administrative Policy Procedures Manual.
Verify required documentation and approvals are obtained prior to any action, and coordinate with the Property Management Office, as necessary.
Facilitate stakeholder meetings with customers, prepare move plans, coordinate site access and arrange for equipment relocations.
Conduct initial interviews to determine space needs. Investigate appropriate space solutions. Produce supporting documents for approval and assist customers in process for assignment of space.
Maintain a detailed and updated move schedule, track progress, and adjust plans proactively to meet deadlines and minimize disruptions.
Coordinate the delivery of materials to support the relocation, prepare paperwork including contracts and purchase orders, approve invoices, provide direction, and access to movers and provide directions to movers during the actual move.
Oversee packing, labeling, transport, and setup of furniture, equipment, and personal items.
Address and resolve any logistical issues that arise during the move.
Compile monthly reports tracking move spending. Provide regular updates, instructions, and post-move support to ensure client satisfaction.
Depending on the size of the project, it may also be necessary to solicit bids for rigging, specialty moves, and other related services with the support of Procurement and Strategic Sourcing.
Coordinate with internal departments regarding hazardous material disposal, equipment decontamination and disposition of property according to University policy and procedures.
Coordinate with Computing and Information Technology when it comes to technology moves.
Ensure all moves adhere to relevant safety regulations and building requirements.
Identify potential risks and develop contingency plans.
Support Construction Project Managers (DCS) and Space Planners (PSS) with field investigations, helping vendors access sites.
Other tasks as assigned.
WORK CONTEXT
Job Reports to: Senior Director/Chair.
Financial Accountability: Monitors expenditures.
Customer Accountability: Interfaces with customers outside the S/C/D.
Freedom to Act: Subject to general input from supervisor.
Qualifications:
MINIMUM QUALIFICATIONS
Education
Associate's degree.
Bachelor’s degree preferred.
Experience
Experienced (minimum 2 years of job-related experience).
Minimum of 5 years’ experience in move management preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Planning and Organizing: Ability to manage multiple assignments simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time management skills.
Communication Skills: Ability to communicate clearly, concisely, and professionally both orally and in writing. Strong interpersonal skills.
Financial Skills: Understanding basic construction financial management, accounting, and cost analysis.
Technology Skills: Proficient in the use of current software such as Microsoft Office suite of programs and Microsoft Project preferred. Auto CAD preferred.
School/College/Division:
H50 - Strategic Resourc & Space Solutions
Primary department:
H5020 - Planning & Space Solutions
Employment type:
Regular Employee
Job type: Full Time
Job category: Staff/Administrative
Funding/salary information:
Compensation type: Annual Salary
Salary minimum: $60,800
Salary hire maximum: $73,000
Working conditions:
• Normal office environment. • Ability to access equipment which may be at any height and angle from below ground level to several stories high. • Ability to work in varying construction site conditions utilizing appropriate safety precautions.
Job openings:
Number of openings: 1
Reposted position: No
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
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