Office Assistant 4 en Pierce County, WA

About the Department

Position Duties

Why It's a Great Opportunity:
As an accomplished administrative professional who loves supporting leaders, you will have the opportunity to be part of meaningful and engaging work. You will be a key member of a solid, experienced team of positive and supportive professionals where you will contribute to creating a healthy work culture and improving outcomes for young people and families. This position primarily supports Juvenile Court Administration.

Why It's a Great Department: 
Pierce County Juvenile Court is an innovative leader in the youth justice field. It is home to where reform policies, practices, and programs are nationally recognized. Pierce County Juvenile Court was one of two sites in the nation to be selected to pursue Probation Transformation in partnership with the Annie E. Casey Foundation. The Juvenile Court system is proud to be a national leader in working with young people and families to address systemic racism and improve outcomes for all people in our community. Even with the successes in our reform journey, we know that there is more work to do as the structure of our current system is designed to produce disparate outcomes for BIPOC children and families, as well as marginalized communities. 
   
Your passion for leading with compassion, listening, supporting, empowering, and providing resources and advocacy to young people and families will be valued here. We welcome and embrace your diverse perspective and talents. We believe people and systems can change, and together, we will make a powerful impact in the community.
 
Our Guiding Principles
We Practice Gratitude: Put relationships first and be thankful; a readiness to show appreciation for others and return kindness.
We Value Differences: Appreciate and embrace differences in opinions, cultures, and experiences.
We Maintain a Growth Mindset: Effort and perseverance are important; giving and receiving feedback is critical to improving skills and establishing grit. The focus is on the process; outcomes will follow.
We Choose Courage Over Comfort: Willing to face challenging tasks and engage in difficult conversations with grace. We support each other in all times. 
We Practice Authenticity:  Be genuine, speak your truth, and seek understanding of experiences that differ from your own.
 
How to be Successful in the Role: 
We are looking for flexibility, exceptional interpersonal skills, strong planning and organizational skills, as well as an adept writer for correspondence needs. Bring in your understanding of customer service and modern administrative practices along with a “can do” approach and you will thrive in this role. With your exceptional communication skills, you will be communicating in person and through a variety of electronic modes (phone, email, instant messaging, video conferencing) to assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft Office Suite of programs (Word, Excel, PPT, and Outlook), and quick learners will be successful in this environment.  
 
This position is primarily in office, and through collaboration, can include some occasional remote work.  
 
Your Future in this Role: 
As the justice system continues to improve and reform, we welcome forward-thinking, creative, and compassionate people who thrive working in everchanging and innovative environments.
 
This position has opportunities for professional development, leadership, and training, as well as creating many connections within child welfare, education, race equity, mental health, substance use treatment, community resources, and other areas that impact the young people and families we serve.
 
Click here to watch a short video highlighting the transformative work of Pierce County Juvenile Court: https://youtu.be/E-YZEVzoeM8
 
Core Daily Responsibilities: 

• Team Leadership & Supervision

  • Supervise, train, and support Office Assistant staff; manage schedules, workflow, and performance standards.
  • Provide coaching, facilitate performance partnerships, and support professional development.
  • Represent the Office Assistant team on the Juvenile Court Leadership Team, contributing to shared alignment across the agency, strategic planning and decision-making.
  • Lead with integrity and foster team collaboration.

• Administrative & Operational Oversight

  • Manage public records requests and records retention in compliance with applicable laws, statutes and timelines.
  • Coordinate volunteer onboarding and ensure compliance with court policies and procedures.
  • Maintain logs, spreadsheets, and databases; prepare and audit reports and records for accuracy and completeness.
  • Maintain professionalism and confidentiality of sensitive matters.
  • Manage a variety of routine to complex clerical activities, with the ability to analyze and problem solve.

• Communication & Coordination

  • Draft internal and external communications, including policy updates and responses to inquiries.
  • Take and transcribe meeting minutes; communicate effectively with staff, leadership, and the public.
  • Serve as a resource for resolving complex administrative issues and questions.

A classification description with a detailed list of essential functions can be found here.

Minimum Qualifications

MINIMUM QUALIFICATIONS

• Four years of progressively responsible clerical experience, which includes one year of supervisory responsibility. Additional education may substitute for the required experience for a maximum of two years.
• A valid driver's license may be required when travel is required of the position.

Other Qualifications

Thank you for considering the Pierce County Juvenile Court as a potential employer. Juvenile Court employees are directly responsible for the supervision and/or care of youth under the age of eighteen.  As such, all applicants undergo an extensive application process, as well as a thorough background investigation.
 
THE BACKGROUND INVESTIGATION may include, but is not limited to an interview; employer reference checks; polygraph test; criminal records, driving records, and financial history check.  Failure of any portion of the background investigation will be "cause" for removal from consideration.

Our online application system requires you to enter a substantial amount of information.  Be prepared to spend an hour or two entering the required information.  It may be helpful to you if you print the announcement, gather the information, then enter the information.

To be considered for this opportunity please:
Complete and submit an online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs.

REQUIRED - Upload a current resume and a cover letter.  Your cover letter should include what interests you in this role and how you meet or exceed the qualifications.  The cover letter will be used as an assessment of your writing and accuracy skills.

 Attach the following documents to your online application if applicable:  

• High School or College transcripts/diploma
• Other documents which you feel would facilitate this process or assist us in determining your suitability for the position. Examples: job performance evaluations, awards, certificates, decorations, etc.

Other Important Information:

• If you do not have internet access, you may visit your local public library or any Work Source location and use their computers.
• Individuals needing accommodation in the application and testing process or need this job announcement in an alternative format may call Juvenile Court Administration at 253-798-7994 at least two days before the need.  
• This is a competitive selection process. Your application form, supplemental question responses, resume, and cover letter will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Short notice may be given to applicants to participate in further selection processes which may include written and/or oral examinations, performance examinations, and interviews. 
• Notification of application status normally occurs 4 to 6 weeks after the closing date. We primarily communicate via e-mail during the application process. E-mails from piercecounty.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications promptly. As a precaution, you may also want to check your junk e-mail folders.  
• The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or two entering the required information. It may be helpful to you if you print the announcement, gather the information, then enter the information. 
• In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.  Once an application is submitted, it cannot be updated, amended, or accept any additional documents. 

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.  Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?

Solicitar ahora