ASSISTANT ADMINISTRATIVE ANALYST en Los Angeles County Metropolitan Transportation Authority

About the Department

Provides entry-level administrative support to multiple teams or a department for various programs and projects. This position will provide support to the department’s Financial Group and Purchase Card Program. Responsibilities include utilizing agency forms, processes, and systems to prepare and review labor and analytical reports; processing timesheet and labor adjustments; coordinating human resources-related actions; providing customer service and communication support; and performing various administrative and analytical duties as assigned.

Recruitment Timelines: Interviews are projected to be scheduled for the week of November 17, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

* The first 50 applicants will be guaranteed first consideration for this position. Additional applicants may be considered based on need. *

Position Duties

• Assists in performing administrative and organizational analysis and participates in projects, budgeting, and administration
• Conducts research studies and collects data for management reports and programs
• Responds to inquiries for information from staff, management, and the public
• Troubleshoots software and basic hardware problems
• Prepares reports and correspondence
• Maintains and updates reference and procedural materials and computer databases
• Assists in developing policies and procedures
• Reviews and approves invoices
• Catalogs, orders, organizes, and disburses reference and technical materials
• Purchases manuals and materials for department; reviews and process requisitions and invoices
• Performs analytical work in support of a department's business

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• None required

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience utilizing Microsoft Excel, including creating and managing Pivot Tables
• Experience providing support across multiple functional areas such as Accounting, Payroll, and Human Resources
• Experience utilizing business systems or software platforms such as FIS, Oracle, or Power BI to manage data, generate reports, and support operational or project activities

Other Qualifications

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of budget or grant planning
• Basic accounting and budgeting principles and processes
• Office operations and procedures
• Research and report preparation methods
• Mathematics and business statistics
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing basic statistical and financial analysis
• Analyzing situations and identifying problems
• Communicating effectively orally and in writing
• Preparing reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives
• Operating computers and general office equipment

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Meet tight constraints and deadlines
• Work collaboratively in a team environment
• Research, compile, and analyze data
• Comprehend and follow instructions
• Understand, interpret, and apply laws, rules, regulations, policies, and procedures
• Read, write, speak, and understand English

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(EH)

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