ADMINISTRATIVE ASSISTANT - DTLA en GHP Management

As the Administrative Assistant, you assist GHP Managers and other team members to ensure that administrative tasks are completed and that business functions efficiently. You assist with developing and implementing practices and processes that maximize the productivity of the GHP's employees and daily business functions. Most importantly, you demonstrate a professional and friendly personality with an uncompromising desire to deliver an exceptional customer experience – both for our internal and external customers (employees and residents).

REPORTS TO: Office Manager  

KEY RESPONSIBILITIES:

• Provide general administrative and clerical support to the management team and office staff.
• Prepare correspondence, reports, and documents as requested.
• Maintain filing systems (electronic and hard copy) and ensure records are accurate and up to date.
• Assist with scheduling meetings, coordinating calendars, and preparing meeting materials.
• Track and order office supplies and manage vendor relationships as needed.
• Support special projects, events, and company initiatives as assigned.
• Serve as a point of contact between departments to ensure smooth internal communication.
• Help distribute company announcements, memos, and reports.
• Support onboarding of new employees by preparing materials and coordinating workspace setup.
• Serve as a point of contact between departments to ensure smooth internal communication.
• Assist with reception duties including answering phone calls and greeting visitors.
• Other duties as may be required by the position and/or directed by the Office Manager.

PROFESSIONAL REQUIREMENTS:

• Personable, positive, team-oriented mindset.
• High school diploma or a bachelor’s degree in business, administration, or a related field.
• 2+ years of office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Comfortable handling confidential information.
• Excellent organizational skills and proven ability to handle multiple projects simultaneously in a fast-paced environment.
• Curiosity and continuous improvement attitude - ability to seek-out and implement creative business solutions and best practices.

Physical Requirements:

• Regular and physical attendance is required.
• Frequently move/traverse, ascend/descend stairs within building
• Constantly positions self to bend, stoop, reach, lift.
• Occasionally lift/move/carry up to 25lbs with/without assistance.
• Remain in a stationary position for extended periods of time.
• Ability to observe details at close range (within a few feet of the observer).
• Constantly operates computer, 10-key and other office productivity machinery.
• Constantly works in low to moderate noise levels.

Cognitive Or Mental Requirements:

• Reading;
• Writing;
• Ability to communicate clearly;
• Ability to deal with complex issues; and
• Attention to detail.

Eligibility Requirements:

• Must have unrestricted work authorization to work in the United States; and
• Must be willing to submit to a background investigation.
• Frequently lift/move/carry 5lbs.
• Constantly communicate, converse and exchange information with coworkers, vendors, residents and visitors.
• Ability to remain in a stationary position for extended periods of time.
• Ability to observe details at close range (within a few feet of the observer).
• Constantly operates computer, 10-key and other office productivity machinery.
• Constantly works in low to moderate noise levels.

Salary Range:  $24.00-$26.00/Hour, D.O.E.

Benefits: Fully paid medical insurance available to employees along with dental, vision. Other benefits include: flexible spending account, Life/AD&D insurance, pet insurance, Employee Assistance Program, TicketsAtWork. There is also free onsite parking.