General Affairs Clerk-2nd Shift en TOYOTETSU NORTH AMERICA

Description

The General Affairs Clerk at Toyotetsu Mid America plays a critical role in maintaining smooth and efficient administrative and storeroom operations. This position supports various departments by performing clerical duties, maintaining supplies and equipment, coordinating tasks between departments, and ensuring the facility remains well-organized and compliant with company procedures. The ideal candidate will demonstrate strong attention to detail, reliability, and a willingness to support both office and production areas. 

Key Responsibilities: 

Administrative Support 

• Perform general office duties such as answering phones, filing, scanning, and managing correspondence. 

• Enter supply logbook pages and PPE records into the computer daily, ensuring accuracy and completeness. 

• File and maintain SIR (Supply Issue Report) documents, creating new folders and locations as needed. 

• Prepare and distribute reports, emails, and follow-ups for items with missing or incorrect part numbers or names. 

• Maintain organized electronic and physical filing systems for efficient record retrieval. 

Storeroom and Inventory Responsibilities 

• Check out items to team members using a tablet, ensuring proper documentation and accurate part tracking. 

• Assist team members in locating parts and resolving supply discrepancies. 

• Receive, verify, and put away orders and assist with other storeroom receiving as needed. 

• Load wire barrels on empty carts using a forklift and ensure empties are properly handled per EHS guidance. 

• Maintain inventory accuracy in Plex, noting and reporting quantity discrepancies. 

• Stock overflow materials and maintain orderly storage areas. 

• Keep PPE papers and supply books up to date, discarding old entries after the retention period. 

• Manage and organize overflow and back cage materials as directed. 

Facility and Housekeeping Duties 

• Keep the storeroom, cage, and surrounding areas swept and clean. 

• Remove excess boxes, pallets, or debris from the area as needed. 

• Clean cabinet drawers and surfaces to maintain a tidy appearance. 

• Check flame room for empties, ensuring 55-gallon drums are placed on pallets and smaller containers are returned to proper locations. 

• Support general workplace organization (5S) and safety initiatives across the facility. 

Coordination and Communication 

• Liaise with vendors, maintenance, and other departments to coordinate deliveries, repairs, and supply requests. 

• Report recurring issues or supply shortages to the General Affairs Manager. 

• Assist with department projects, events, and continuous improvement initiatives as needed. ​​​​

Skills and Abilities: 

• Strong organizational skills with attention to detail and accuracy. 

• Ability to multitask and manage competing priorities in a fast-paced environment. 

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 

• Excellent written and verbal communication skills. 

• Ability to maintain confidentiality and demonstrate professionalism. 

• Strong problem-solving skills with initiative to research and resolve issues independently. 

• Team-oriented mindset with flexibility to support other functions as needed. 

• Basic knowledge of accounting or purchasing processes preferred. 

Benefits including health, dental, vision, and life insurance available after 30 days

401K plans available after 30 days

Job Type: Full-time

Pay: $19.50per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Extended hours
• 2nd Shift
• Weekends as needed

Work Location: In person

Qualifications

Education: 

• High school diploma or equivalent required. 

• Associate’s degree in business administration or a related field preferred. 

• Equivalent experience may be considered in lieu of education. 

Experience: 

• Minimum of 2 years of administrative, clerical, or storeroom experience desired, preferably in a manufacturing environment. 

• Experience with data entry, inventory management, and customer service in a production setting. 

• Familiarity with Plex or similar ERP systems preferred. 

• Experience operating a forklift preferred.