Contract Administrator en Sitnasuak Native Corporation

Description

JOB SUMMARY: 

The Contract Administrator is responsible for managing, reviewing, and coordinating contracts throughout their lifecycle to ensure compliance with company policies, legal requirements, and business objectives. This role involves close collaboration with internal teams, external vendors, and legal advisors to facilitate contract creation, execution, and administration for the Company and its subsidiaries involved in the performance of federal government and commercial projects in a variety of business lines, including but not limited to construction, facility O&M, and procurement.

ESSENTIAL FUNCTIONS: 

Duties:

· Provides day-to-day contract administration for federal contracts, subcontracts, non-disclosure agreements, teaming agreements, and other formal documents for a variety of project types as assigned.

· Involved in the pre-award and post-award contract lifecycle activities.

· Review, draft, and negotiate contracts, including service agreements, teaming agreements, sub-contracts, purchase orders, non-disclosure agreements, and other legal documents.

· Ensure that all contracts comply with applicable laws, regulations, and organizational policies.

· Track contract / project milestones, renewal dates, and deliverables, providing timely notifications to relevant internal and external stakeholders.

· Maintain accurate and organized records of all contracts and related correspondence.

· Develops and implements processes to improve the efficiency and or effectiveness of various processes, including new systems, process changes, and process developments. Specifically assists with development of the contract management database for reporting and tracking start/end dates, renewals, terminations, contract compliance issues, and contract termination completions.

· Coordinate with legal, business development, finance, and operations teams to support contract development and execution.

· Analyze contract terms and conditions to identify potential risks and propose mitigation strategies.

· Assist in resolving contractual disputes and issues as they arise.

· Prepare contract summaries and reports for management review.

· Support audits and compliance reviews and analysis related to contract administration. 

Other Duties:

· Maintain strict confidentiality of company information.

· Provide high levels of customer service on a consistent basis.

· Represent Sitnasuak Corporation and subsidiaries in a positive and professional manner.

· Work in a constant state of alertness and in a safe manner. 

· Participating in and complete Company required training and professional development.

· Perform other duties as directed. 

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities. 

Requirements

MINIMUM QUALIFICATIONS:

· Bachelor’s degree in Business Administration, Law, or a related field or equivalent education and experience.

· Proven experience in contract administration, legal support, or procurement / business development.

· Strong understanding of contract law and business practices.

· Proficiency with FAR/DFARS and government contracting regulations

· Excellent organizational skills and attention to detail.

· Ability to obtain Notary Public stamp within 60 days of employment.

· Ability to travel up to 10% of the time when necessary.

· Valid state driver’s license and qualified to operate a vehicle.

· Ability to pass background screening.

KNOWLEDGE, SKILLS, & ABILITIES:

· Ability to gain a sound understanding of Sitnasuak Native Corporation and its subsidiaries.

· Ability to interpret and adhere to corporate policies and procedures and how they relate to company goals.

· Ability to prioritize and plan work activities; use time efficiently; plan for additional resources; set goals and objectives; develop realistic action plans for self and department.

· Ability to develop and follow detailed instructions and processes.

· Excellent interpersonal skills to work effectively and cooperatively with others.

· Ability to work independently with minimal oversight.

· Ability to adapt to changes in the work environment; manage competing demands; and change approach or method to best fit the situation.

· Ability to deal with frequent changes, delays or unexpected events.

· Ability to manage conflict effectively.

· Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas and functions.

· Excellent organizational and time management skills with the ability to prioritize, multi-task and confidentially process and maintain high volumes of data with accuracy and minimal oversight.

· Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.

· Strong professional customer service skills, including active listening, prompt service and follow-up.

· Effective oral and strong technical written communication skills to effectively and clearly communicate and present complex information to others, edit work for spelling and grammar and present numerical data effectively.

· Advanced computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.

· Ability to maintain strict confidentiality of company information.

· Ability to enter data accurately into databases and maintain quality control measures.

· Ability to use general office equipment such as a computer, phone, copier, etc.

· Ability to perform basic mathematical computations, detect unobvious facts and issues and exercise resourcefulness in resolving problems.

· Ability to add, subtract, multiply and divide using whole numbers, common fractions and decimals. Ability to compute rates, ratios and percentages and formulate and interpret bar graphs.

· Ability to meet attendance requirements; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time and participate actively.

· Ability to speak in large group settings.

· Work requires a willingness to work a flexible schedule.

WORKING CONDITIONS:

This position will work in a professional office setting environment. Although the standard work week is scheduled at 40 hours, additional hours may be required to meet objectives and project deadlines. Willingness and ability to travel by car and/or plane is required.

PREFERENCE STATEMENT:

Preference will be given to Sitnasuak Native Corporation shareholders and their descendants and spouses, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i).

Additionally, Sitnasuak policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, Sitnasuak’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.