Spotswood Elementary School Office Secretary/Registrar en Spotsylvania County School District

Spotsylvania County Public Schools is seeking an office secretary to support to administrators at Spotswood Elementary School, home of the Pirates. As a member of the school’s administrative support team, this role may also assist with any projects or tasks related to the goals, objectives and programs of the building or department assigned.

Essential Job Functions:

• Receives and screens visitors, staff members, telephone calls and incoming mail, personally 

  responds to inquiries by making decisions which in the employee’s judgment do not require the supervisor’s attention

• Ensures that daily attendance is recorded in Synergy in an accurate and timely manner

• Shares daily attendance reports with administration and school nurse

• Prepares and sends letters on a semi-monthly basis to alert parents to students’ absences

• Maintains accurate sign-in books for SCPS visitors, as well as managing volunteers, visitors 

  and contractors on the Raptor system

• Maintains student record management system,to include a sign-out/in log for staff removing 

  files from the records room

• Organizes the flow of correspondence and other pertinent data, establishes and maintains a 

  filing system that provides for the efficient operation of the department while maintaining confidentiality

• Prepares, produces, and makes appropriate distribution of all correspondence, including 

  letters, handbooks, memoranda; reports, recommendations, notices, orders, requests, schedules, etc and any other necessary informational items

• Processes registration for new students, to include:

• Explains process to prospective new students’ parents

• Collects required documents to confirm eligibility for enrollment

• Interacts with school administration and other staff to make them aware of incoming students’ eligibility for special services
• Interacts with school nurse to ensure school entrance requirements are met
• Interacts with school social worker to assist families with unstable housing or other personal situations
• Tracks students who have left the school, coordinating with parents to make sure that school materials are returned, and with the new school to send appropriate records

Click here to read the full Job Description for this role. 

Education and Experience:

Required

• High School Diploma or GED
• Two (2) years of experience in an administrative role, ideally within the Education industry

Preferred

• Associate’s Degree in Business Administration or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia. 

So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference. 

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms: Employment may be offered as a 10-Month (200 Day), 10.5-Month (210 Day), 11-Month (220 Day) -OR- 12-Month (240 Day) contract, at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility: Eligible

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

_____________________________________________________________________________________________

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.