Sr. Business Support and Events Coordinator en Dairy Farmers of America (DFA) - Mountain Area Milk Marketing

General Purpose

The Milk Marketing Administrative Support & Events Coordinator provides essential support to the Mountain Area leadership team by managing administrative tasks, coordinating internal meetings and events, and assisting with business operations. This role is ideal for a detail-oriented, proactive individual looking to grow in a fast-paced, professional environment. You’ll gain exposure to executive-level operations, cross-functional collaboration, and strategic event planning while contributing to the seamless execution of organizational initiatives.

Job Duties and Responsibilities

Administrative & Leadership Support

• Manage calendars, schedule meetings, and coordinate travel logistics for the Mountain Area leadership team
• Prepare meeting materials, develop agendas, and follow-up documentation as directed by senior management
• Assist with expense reporting and budget tracking
• Maintain organized and accurate records, databases, and internal systems to support operational transparency and efficiency
• Draft, format, and edit communications, reports, and presentations as directed by senior management, reflecting professionalism and strategic messaging for internal and external audiences

Event Coordination

• Plan and execute meetings, conferences and other events across the Mountain Area
• Oversee all logistical components, including venue selection, catering arragements, transportation coordination, and audio/visual needs
• Manage event budgets, vendor contracts, and timelines to ensure cost-effective and timely execution
• Prepare and distribute meeting announcements, maintain attendee lists, and prepare event materials
• Serve as the primary onsite contact during events, proactively resolving issues and ensuring a seamless experience for all participants
• Utilize event management platforms and digital tools to streamline planning

Business Operations Support

• Organize and maintain business-critical documents, reports, and operational data to ensure accessibility and accuracy
• Collect, analyze, and interpret data from multiple internal and external sources to support decision-making and performance tracking
• Maintain and enhance reporting tools; ensuring data accuracy and consistency
• Support automation of reporting processes to improve operation efficiencies and reduce manual workload
• Collaborate with cross-functional teams to advance and support ongoing projects
• Document workflows and procedures; identifying and implementing process improvements to optimize team performance
• Provide broad support for Mountain Area operations as directed by senior management, demonstrating self-initiative and a commitment to improved efficiencies and enhancement of the performance and professional representation of the Mountain Area
• Perform additional duties as assigned to meet evolving organizational needs; this description reflects the general scope of responsibilities but is not exhaustive