Office Manager en Ontic

Ontic, a leading licensor and manufacturer of complex engineering parts for the global aerospace and defence industries, are now recruiting for an Office Manager to join our brand-new MRO Europe site in Tewkesbury an exciting opportunity to be part of the team right at the start of its journey.

Ontic is more than just a business we’re a community of innovators who pride ourselves on fostering a culture where talent thrives, ideas flourish, and careers are built. We’re committed to excellence, driving us to continuously improve and adapt, ensuring that we remain at the forefront of our industry.

The Role:

This position offers a blend between office / facility management & support to the General Manager and wider site leadership team in the UK.  To be successful, you will need to be proactive, motivated, and highly organised and have excellent communication skills.

Key responsibilities include:

• Arrange and coordinate leadership offsite and on-site meetings as required. Coordinate all logistics including Booking venues, communication, invites and catering and maintaining SMT calendar.
• Manage office supplies/stationery inventory and place orders as necessary and upkeep stationery cupboards.
• Manage reception and act as the initial point of contact for all visitors.
• Receive and sort incoming mail and deliveries, with support from facilities team.
• Assist with office layout planning/office moves, and ensuring communications are shared and appropriate stakeholders involved.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
• Chair Committees to Plan, coordinate and facilitate employee wide events. Setting up committees, recording meeting minutes and ensure that follow up actions are completed.
• Provide support with the administration of fleet/pool cars and contracts, liaise with providers. Ensure processes are in place to ensure renewals are completed for MOT’s/Tax disc/logbooks etc.
• Provide direction and priority to facilities team to ensure planned maintenance tasks are executed.
• Liaising with the Office Manager’s & PAs across Ontic globally as required.  Establish a network for sharing best practice and collaboration.

About you:

At Ontic, our culture is integral to making sure we enjoy our work and deliver for our customers. While we look for the right skillset, we're also looking for someone who will thrive within our recognition and empowerment culture.

Knowledge, Skills & Experience:

• 3-5 years of work experience in an office management role
• Professional communicator with the ability to adapt approach to different stakeholders
• Excellent organisational skills and ability to help prioritise workload
• Able to adapt to changing priorities and workload while remaining focused on core tasks and attention to detail
• Ability to work on own initiative, demonstrating self-motivation, proactivity and resourcefulness when seeking solutions.
• Comfortable working with senior leaders internally and externally.
• Microsoft Office experience including MS Teams/ SharePoint/ Office 365
• Highly competent in PowerPoint, Word and Excel and a high degree of computer literacy.
• Experienced minute taker and ability to write formal meeting minutes
• Ability to keep good records – paperwork, filing, keeping diaries and dealing with incoming mail to make sure everything goes to the right place.
• Efficient diary management to ensure best use of time
• Attention to detail

Benefits 

At Ontic we care about your financial, physical, and mental wellness so we offer a range of benefits to support this, we care about what matters to you and have a valued culture of recognition and empowerment, accompanied by benefits that support work/life balance. 

Our benefits package highlights include: 

• Up to 29 days annual leave plus Bank Holidays
• 10 hours paid volunteering time 
• Annual goal share bonus scheme for all employees 
• 24/7 Employee Assistance Program (EAP) 
• Discounts and offers from a range of retailers 

Best place to work 

We are more than the sum of our parts. And we’ve been recognised internally and externally for being so: 

• We were ranked #9 in Best Companies’ Q3 leaderboard for Best Manufacturing Company based on our employee feedback 
• 72.5% of employees who took part in our 2023 employee satisfaction survey said they are proud to work at Ontic 

We are a fast-paced business with ambitious growth plans; so if you are dedicated, enthusiastic and always seeking ways to improve, you'll enjoy a career with us!