Project Coordinator en Spearhead (via current job openings)

Role: Project Coordinator

Location: Nelson, BC

Reports To: Project Leader / Sr Project Leader

Direct Reports: N/A

Role Status: Full-time, Permanent

FLSA Status: Non-Exempt

Posting Date: Oct 22, 2025

Closing Date: Nov 11, 2025

Date of Last Review: August 2025

Role Overview

The Project Coordinator will support digital model creation, shop drawing development, and fabrication strategy under the guidance of the Project Leader and Sr Project Leader. This role contributes to the digital aspect of projects by utilizing strong CAD skills and organizational abilities. The Project Coordinator will work with increasing independence while managing priorities with regular support and oversight. This role will collaborate with other project team members to help ensure smooth project execution from design assist through fabrication.

Essential Duties and Responsibilities

Project Leadership

• Contribute to design assist initiatives as directed by Project Leaders and Sr Project Leaders, involving digital models, concept exploration and testing, graphic scope overviews, budgetary pricing, connection proposals, schedules, and project logistics
• Collaborate with team members to find innovative solutions to complex problems

Modelling & Drafting

• Convert digital models between various software, ensuring effective and consistent model organization and adherence to standards
• Perform high quality and complex modelling and drafting exercise
• Develop 3D models and create shop drawing packages under the guidance and supervision of experienced team members. This work represents the majority of daily responsibilities

Contract Support & Procurement

• Provide support to project teams in estimating and quoting efforts as requested
• Assist project teams in creating various project documentation, including scope proposals, strategy proposals, and connection proposals, to facilitate project estimating
• Generate material take-offs and perform quantity surveying on a project-specific basis as directed by the project team
• Contribute to project-specific material procurement and purchasing as directed by the project team

Communication & Quality Assurance

• Ensure quality control processes are adhered to
• Ensure QA/QC standards are upheld
• Maintain an open and collaborative approach within the project team

Fabrication Liaising

• Collaborate with Sr Project Coordinator and Project Leader to prepare projects for CNC processing and fabrication
• Create project-specific production drawings and lists
• Attend internal project kick-off meetings, ensuring that all project-specific goals and standards are understood
• Understand and check in on the fabrication progress, ensuring project-specific QA/QC is adhered to

Core Competencies

• Innovation & Problem-Solving - applies creative thinking to solve work challenges by combining traditional methods with new approaches. Actively seeks opportunities to improve processes and outcomes within their area of expertise
• Technical Excellence & Craft Mastery - maintains high standards of technical skill and craftsmanship in their specialized area. Continuously develops expertise whether in design, fabrication, finishing, operations, or finance
• Collaborative Partnership & Communication - works effectively with others through clear communication and knowledge sharing. Builds strong working relationships with colleagues, clients, and partners based on trust and mutual support
• Long-term Stewardship & Responsibility - prioritizes safety and invests in developing future capabilities and relationships
• Ownership & Continuous Growth - takes responsibility for work outcomes and commitments while maintaining focus on growth and improvement. Demonstrates reliability and proactive communication while seeking opportunities

Qualifications, Knowledge, Skills, Attributes

• Diploma or bachelor’s degree in architecture, project management, construction management, or a related field
• 2+ years of experience in design or project coordination, preferably in timber fabrication, mass timber, architecture, or construction industry
• Proficiency in Cadwork and architectural modeling software (Revit, Rhino, Grasshopper)
• Strong communication skills, both verbal and written, with excellent organizational and time management abilities
• Ability to collaborate effectively in a team environment while working autonomously
• High attention to detail and accuracy in all tasks with a strong graphic sensibility
• Experience in construction, particularly framing, carpentry, or steel fabrication/erection (preferred)

Schedule and Working Conditions

• Ability to work 8:30am – 5:00pm Monday to Friday
• Ability to work on-site at Spearhead offices
• Manual dexterity to operate a computer and other common office equipment on a regular basis
• Ability to stand and move around the fabrication shop for work shifts
• Ability to move and carry materials up to 20 lbs on an occasional basis

Compensation

• Pay range estimate is $60-$75K commensurate with experience and qualifications
• Extended Health and Dental benefits
• Weekly Indemnity Insurance
• Group Savings Plan (effective January 1, 2026)

Statement of Inclusion

Spearhead is committed to fostering a culture of diversity, equity, and inclusion. The unique experiences, talents, and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting, developing, and retaining a talented workforce. By prioritizing these principles, we enhance innovation, improve problem-solving, and strengthen company performance. Our commitment to diversity ensures that every individual’s contributions are valued, empowering us to achieve sustainable success and continued growth.