Academic Support (Continuing Education Specialist), Pos. No. 0079977 en University of Hawaii, HI

About the Department

Title: Academic Support (Continuing Education Specialist)

Position Number: 0079977

Hiring Unit: Career and Community Education

Location: Windward Community College

Date Posted: October 20, 2025 

Closing Date: November 04, 2025 

Band: B

Salary : salary schedules and placement information

Additional Salary Information:  Pay Band B, $5,434/month minimum

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Other Conditions: To begin December 2025.

Duties and Responsibilities

1. *Coordinate non-credit workforce development programs. Design customized training solutions for business, industry, community, and agencies, aligning with state or national certifications and credentialing where possible. Implement and evaluate programs and course offerings. Assignments may include, but are not limited to Business, Computer Science, Entrepreneurship, and Applied Skilled Trades.
2. * Use labor market research to assess regional and state workforce training and education needs, including economic development trends. Research existing programs/courses to assess viability of new and/or existing programming.
3. * Identify resources needed for training opportunities, which may include recommending qualified instructors, curriculum materials, equipment, and facilities. Conduct research and data analysis to assess student needs and resources available for overcoming training barriers and increasing retention and completion.
4. * Manage program operations: coordinate recruitment of short-term instructors, may hire, supervise, and train support personnel. Prepare budgets and financial plans for programs/courses in accordance with revenue generation policies and procedures to monitor fiscal viability of programs/courses. Coordinate processing of personnel and procurement documents, and contracts.
5. *Develop partnerships within the University and with county and state agencies, professional organizations, industry and community representatives.to Identify opportunities for coordinated delivery of programs and exchange of training information.
6. * Maintain accurate program logs and records of trainings, resources, revenues and expenses. Provide reports of activity as requested, including annual program report and key benchmarks such as cancellation rates, completion rates, course evaluations, operating margins (revenues: expenses).
7. *Pursue funding for programs, and local sources of resources that provides support to students. Prepare extramural grant proposals, including grant budgets and reports. Assist with drafting contract narratives, justifications, continuances/extensions.
8. *Recommend and prepare new initiative programs, such as, non-credit to credit articulation.
9. *Create and implement marketing and outreach plans, including promotional materials, for workforce development programs. Actively maintains program public relations.
10. Other duties as assigned.

*Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree in Business, Business Administration, Education, Social Science, or related field and three (3) years of progressively responsible professional experience with responsibilities for workforce development programs, budget management, needs assessment and/or program evaluation; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of continuing education as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with continuing education.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

1. Knowledge and demonstrated ability to draft training agreements and MOAs with partnering agencies.
2. Experience with distance education and on-line learning management systems.
3. Ability to exercise reasonable judgement and provide clear guidance in managing a variety of workforce development programs.
4. Demonstrated ability to work effectively with diverse populations, including non-credit adult learners and community college students.
5. Certifications in program planning and design of training programs, and/or continuing education administration.
6. Successful teaching experience in workforce training programs or in a post-secondary institution.
7. Successful grant writing experience, or grant writing ability.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:

1. Resume;
2. Cover letter indicating how you meet the minimum and desirable qualifications of the position;
3. Transcript(s) verifying degree and coursework to date appropriate to the position.   (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire.   Academic record/grade summaries will NOT be accepted.  Diplomas and copies will NOT be accepted.)  Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and
4. Transcript(s) must be attached to receive credit for degree(s).  To upload transcript(s), click on “+ Add supplemental attachment” after uploading required attachments.  Applications submitted without transcripts will be reviewed based on related professional level experience.

Please REDACT references to birth date and Social Security number on submitted documents.  Letters of recommendation attesting to job performance and personal character are optional.  Incomplete applications will not be considered.  Applications are deemed incomplete if materials are unreadable.   Materials submitted become property of the College and will not be returned.

Note:  If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:  Windward Community College Human Resources Office, 808-235-7404.

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
 In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
 Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/