TRANSFER ONLY: Instructional Schedule Technician en Coast Community College District, CA

About the Department

(ON-CAMPUS - in-person position)

THE COLLEGE - About Orange Coast College

Orange Coast College (OCC) engages in a wide range of collaborative efforts aimed at fostering a culture of educational excellence and inclusivity. With a commitment to providing high-quality academic programs and student-centered support services, OCC creates an environment where all students can thrive. As a diverse and globally-minded institution, the college takes pride in initiatives that empower student communities by promoting cultural synergy across departments, including the Office of Student Equity, the Global Engagement Center, and the Multicultural Center.

OCC is a recognized leader in preparing students for transfer to four-year institutions and holds the prestigious designations of both a Hispanic-Serving Institution (HSI) and an Asian American, Native American, and Pacific Islander Serving Institution (AANAPISI). The college also boasts state-of-the-art facilities and is the first community college in Southern California to offer on-campus residential housing with over 300 apartment units, further enhancing the student experience.

Orange Coast College Employee-Student Demographic Information 

Direct Link: Employee / Student Profile Comparison Dashboard

This Orange Coast College position will support the Office of Instruction.  The Office of Instruction provides leadership, administrative support, and accountability to the instructional wing so that it is better served to achieve its goals. Curriculum Management, Scheduling, Faculty Load and Pay, Instructional Planning Council, and Accreditation are supported by the Office of Instruction. Classified professionals in the Office of Instruction demonstrate the ability to interpret and implement contract and legislative changes; communicate effectively with students, management, administrators, and external stakeholders; and apply great attention to detail to assignments.

ABOUT THE DISTRICT

COMMITMENT TO EQUITY & IMPACT
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on building an inclusive culture and atmosphere of belonging.  We will be actively listening, assessing, and evaluating for this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
• Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan 

Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employees, and community populations.  We currently enroll 17,102 students, the majority of whom are from racially minoritized populations: 36% of OCC's students are Latinx, 2% are African-American, 25% are Asian, less than 1% are Native American, 29% are White, and 5% are multiracial.

• Oversees and coordinates the development of the class and room schedule. Utilizing a computer-aided system for class scheduling, enter class schedule, description, credit, and prerequisite information. Computes an optimal schedule and room assignments to minimize conflicts with other courses and enhance registration. 
• Collects pertinent schedule and session date information to support work plans used for production of the course schedule that considers and includes the processes and timelines for receiving and inputting class and curriculum descriptions, credit hours, scheduling information, and locating classrooms. Maintains/updates completed schedules throughout the active term length via changes sent by division offices and instructions from Enrollment Services. 
• Distributes preliminary class schedules and course descriptions to academic divisions for review and update. Verifies information and proposals for rooms and times. 
• Provides technical assistance to academic divisions for resolving room and time conflicts, room change requests, taking into consideration related classes and attendance. 
• Works with academic administrators to ensure classes are set up correctly with appropriate information and links to the registration processes. 
• Proofreads information submitted for the schedule and directory by academic divisions and committees to verify accuracy of descriptions, links, majors, credit hours, schedule, and room. Edits directory information such as course sections, course codes, descriptions, prerequisites, and levels. 
• Serves as a liaison between other college departments for updates to the schedule development and course information programs, curriculum, and instruction information, and accuracy of class schedule information included in brochures and publications. 
• Compiles and analyzes data pertinent to class schedule development and publication; classroom/instructional facility utilization, class activity, and other areas as required. Completion of this task accurately affects the load sheet data. 
• Facilitates continual review and maintenance of course information listed in the class schedule. 
• Develops procedures, best practices, and timelines to ensure that courses, content, schedules and related information are accurate and up to date. 
• Serve as liaison to/from this office and other District and campus divisions to support routine reports, data gathering, data input, upgrading, and evaluating computer programs. 
• Functional Administrator for management of the “25Live” facility database - assist with all of the campus schedulers for all campus rooms (could be an issue needed for a dedicated position). Maintain user security groups, maintain and update data on all campus facilities, train new users and 25Live schedulers, communicate to campus community system version updates, maintain campus 25Live portal site, provide self-help and training materials, monitor 
• Live help email box. 
• Performs other related duties as assigned that support the objective of the position. 
• Required to abide by all District policies and procedures, including Board Policy 3050 – Code of Professional Ethics.

Position Duties

Knowledge and Skills 

• The position requires in-depth knowledge of the steps and processes used to produce college master course schedules, including the timing to conform to the curriculum development processes. 
• Requires working knowledge of the procedures for creating course sections in a way that optimizes the connections between and for academic majors. 
• Requires working knowledge of the rules, policies, procedures, and requirements for maintaining course records. 
• Requires basic knowledge of faculty workload computations. 
• Requires well-developed knowledge of computer-aided programs that optimize the scheduling of events. 
• Requires well-developed knowledge and skills with personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, analytical, and data entry onto custom databases (examples include Banner and 25Live). 
• Requires basic skills in facilitating small group decision-making processes. 
• Requires sufficient math skills to interpret statistics and perform a full range of arithmetic calculations.
• Requires well-developed knowledge of proper English usage, grammar, spelling, and punctuation to proofread and edit written materials intended for public distribution. 
• Requires well-developed human relations skills to inspire cooperation and collaboration, resolve conflicts, convey technical concepts to others, and conduct informal presentations to small groups.

• Requires the ability to perform the essential responsibilities and functions of the position. 
• Requires the ability to use language skills to read, analyze, and interpret information on course and program descriptions, technical procedures, and higher education requirements. 
• Requires the ability to write reports, correspondence, and informational materials. 
• Requires the ability to describe, interpret, and prepare outlines for course content. 
• Requires the ability to access specialized databases to enter, retrieve, simulate, and maintain large amounts of information in electronic and manual files. 
• Requires well-developed problem-solving skills sufficient to blend factual and qualitative information and produce optimal solutions. 
• Requires the ability to plan, organize, and prioritize work in order to meet schedules and timelines, including those required of governing boards. 
• Requires the ability to maintain productive and cooperative working relationships with 
  others.

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

• The position typically requires an Associate’s degree and four years of progressive experience in 
  admissions, counseling, college publications, or a related area.
  •  Additional higher education may substitute for some experience.
• Or, any combination of education and experience that would meet the required equivalent qualifications for the position. 

AND

• Evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (California Code of Regulations Title 5 53022; Education Code Section 87360; Coast Community College District EEO Plan) 

• May require a valid driver's license. 

• Work is performed indoors, where minimal safety considerations exist. 

Minimum Qualifications

• Note:  Applicants must be authorized to work for ANY employer in the U.S.   We are unable to sponsor or take over sponsorship of an employment VISA at this time.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910) 
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply.

The SELECTED CANDIDATE is required to complete the following before employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense. (Clearance must be received before the first day of employment)
• Present original documents for proof of eligibility to work in the United States.
• Participate in a new hire onboarding appointment with an Employment Services Representative.

• A complete Coast Community College District Online Employment Application.
• Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
• A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (PDF recommended).
• A Current Resume of professional experience and educational background. (PDF recommended).

Apply online at http://www.cccd.edu/employment

Reasonable Accommodations

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or email at [email protected].  

Other Qualifications

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done soat the candidate's own expense.