Administrative Specialist - Police en City of Flagstaff, AZ

About the Department

Are you someone who is ready to make a difference within their local community?  If so, the City of Flagstaff is seeking a qualified Administrative Specialist (Police) to join our team! As the City’s newest Administrative Specialist (Police) you will actively support and uphold the City’s stated mission and values.  The Police Chief Administrative Specialist provides high-level administrative support to the Police Chief and department leadership. Responsibilities include managing the Chief’s calendar and scheduling, preparing and maintaining meeting agendas and minutes, coordinating departmental travel arrangements, and processing requisitions and invoice payments. This position requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on our employees and the community we serve. 

Position Duties

EXAMPLES OF THE WORK PERFORMED:

• Provides excellent customer service to both internal and external customers, serving as the professional first point of contact for the Chief's office.
• Manages and maintains the Chief's calendar, schedules meetings, and coordinates logistics.
• Screens, routes and responds to inquiries and correspondence on behalf od the Chief, exercising discretion in handling confidential and sensitive matters. 
• Creates, maintains, and safeguards a variety of confidential records, files, and databases.
• Prepares letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, punctuation and professionalism.
• Maintains and is responsible for all filing and purging of materials relating to the department or division.
• Prepares and distributes agendas, minutes, and supporting materials for meetings as required. 
• Orders and maintains administrative supplies. Coordinates business cards, officer badges, and department-issued IDs.
• Provides notary services to the department as needed.
• May be required to take minutes of commission or board meetings and prepare the minutes in official form.
• Coordinates travel arrangements for all department staff, including lodging, transportation and registrations in partnership with the Training Coordinator.
• Supports department-wide projects, events, and administrative initiatives as assigned by the Chief or Command Staff.
• Performs other duties of a similar nature or level as required.

To review the full job description for this position please click the following: LINK

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma, or General Equivalency Diploma.
• Three years of progressively responsible office/administrative experience.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

ADDITIONAL REQUIREMENTS:

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.
• Notary Public certification required or must be obtained within six months of hire.
  

Other Qualifications

CURRENT COMPENSATION AND BENEFITS: 

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community. 

Our total compensation package includes best-in-class benefits and an annual salary of $40,518.40 - $60,777.60, based on the candidate's qualifications and experience. 

• Arizona State Retirement System with 100% Match 
• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%  
• 457 Deferred Compensation Options 
• Up to 4% Annual Pay for Performance Increase 
• Group Insurance including Health, Dental and Vision coverage 
• Flexible & Health Savings Accounts 
• 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty 
• Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance 
• First-Time Homebuyer Assistance 
• Qualified Public Student Loan Forgiveness Employer 
• Tuition Assistance 
• Employee Clinic, Telehealth, Wellness Program & Incentives 
• Tobacco Cessation Program 
• Employer Assistance Program 
• Recognition including Workaversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards 
• Employee Discounts: Mountainline Bus EcoPass, Aquaplex, and Recreation Centers 

Please note that Compensation and Benefits are subject to change base on future policy change, budgetary impact and Council changes. 

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!

 

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