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CORP HR BENEFIT ADMINISTRATION MGR - TIME AWAY FROM WORK en 0620 King Soopers

0620 King Soopers · Cincinnati, Estados Unidos De América · Onsite

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Responsible for the administration and compliance of the company’s leave and time-off benefits. This includes oversight of Paid Time Off (PTO), Leaves of Absence (LOA), Family and Medical Leave Act (FMLA), and Short- and Long-Term Disability programs. Partner closely with HR, Total Rewards, Labor Relations, Legal and external vendors to ensure seamless plan administration, regulatory compliance, and a positive associate experience. Play a key role in financial oversight, data analytics, and continuous improvement of leave-related processes and systems. Demonstrate the company’s core values of respect, honesty, integrity, diversity, inclusion, and safety.

Responsibilities

  • Administer assigned Time Away from Work programs and ensure adherence to applicable policies and procedures

  • Manage the eligibility file process between internal systems and LOA Vendor, ensuring accurate data flow, identifying and correcting errors, and validating associate eligibility for benefits enrollment

  • Ensure compliance with federal and state regulations including ERISA, FMLA, ADA, and IRS codes

  • Collaborate with legal counsel to develop and maintain plan documents, notices, and amendments

  • Partner with Total Rewards, HR teams, Labor Relations, and Leave Specialists to align leave strategies with business goals and Total Rewards objectives

  • Serve as the primary liaison for division Leave Specialists, providing guidance and support on program administration

  • Collaborate with Associate Communications and benefits teams to develop and manage internal and external communication materials

  • Partner with Time Away from Work Plan Manager to manage financial aspects of assigned benefit plans, including vendor fees, performance guarantees, and contract terms

  • Oversee monthly self-bill and reconciliation processes for vendor administrative fees

  • Provide cost analysis and support negotiations for annual renewals of self-insured and fully-insured benefit plans

  • Support vendor audits and ensure accurate data reporting and financial integrity

  • Oversee vendor relationships, including performance reviews, issue resolution, and account management

  • Conduct year-end processes and ensure timely completion of required reporting

  • Develop and deliver plan management and ad hoc reports to support decision-making

  • Analyze plan utilization and financial trends; recommend strategies to optimize plan performance and associate satisfaction

  • Partner with the Time Away from Work Plan Manager, technology teams, and external vendors to enhance systems and processes

  • Support innovation in leave administration through modern solutions that improve efficiency and associate experience

  • Travel up to 20% to attend vendor meetings, conferences and meet with retail division teams as needed

  • Must be able to perform the essential functions of this position with or without reasonable accommodation 

Qualifications

Minimum

  • 5+ years of experience in benefits administration, with a focus on leave and disability programs

  • Strong knowledge of federal and state leave laws and benefit regulations

  • Experience managing vendor relationships and benefit plan financials

  • Proficiency in HRIS and leave management systems

  • Excellent analytical, communication, and organizational skills

Desired

  • Bachelor’s degree in human resources, business administration, or related field

  • 5+ years previous benefits administration specifically in assigned benefit plans

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