Auxil & Fac Services Manager (ACM Facilities Director) 0097184 en University of Hawaii, HI

About the Department

Title:  Auxiliary & Facilities Services Manager (“ACM Facilities Director”)

Position Number: 0097184

Hiring Unit: UH AT WEST OAHU, ADMINISTRATIVE SVC

Location: Kapolei, HI

Date Posted: October 17, 2025

Closing Date: November 7, 2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Evenings, weekends, and holiday hours as required.

The ACM Facilities Director is responsible for overseeing the daily operations, maintenance, and strategic use of the Academy for Creative Media (ACM) Facility at the University of Hawai'i - West O’ahu (UHWO). The Director ensures a safe, functional, and efficient learning and professional use of this state-of-the-art-capacity building which features industry-standard equipment, including Dolby Atmos 100-seat screening room and mixing stage, Esports arena, post-production suites, emerging media lab, incubator space, and industry-standard sound stage.

Duties and Responsibilities (*denotes essential functions):

• *Serve as building manager for the ACM, including working with the class scheduler in the Office of the Vice Chancellor for Academic Affairs (OVCAA) unit to create a classroom use schedule that creates the optimum balance between academic use, other campus use, and use by external parties.
• *Working with the Vice Chancellor for Administration (VCA), serve as the primary decision maker and point-of-contact for use of the ACM facilities.
• *Oversee the day-to-day operations and maintenance of the ACM building. Work closely with the building occupants, the Director of Planning and Design, and the Campus Facilities Director to create and implement a multi-year facilities management plan that addresses current and future software, hardware, equipment and overall building needs of ACM.  
• *Ensure adherence to all health and safety regulations and building codes.
• *Budget and fiscal management. Develop, manage, and monitor assigned budgets designed to support the optimal use of ACM facilities.  
• *Space planning and utilization. Optimize use of ACM facilities, ensuring academic use is first priority. 
• *Serve as the lead administrator in building use requests from internal and external users. Complete the annual ACM Space Usage Report for UH System.  
• *Serve as lead event coordinator for activities and events hosted at the ACM. Exercise sound professional judgement in determining which events should be scheduled in the ACM.
• *Collaborate with UHWO Auxiliary Services to support other large campus events as needed.
• *Serve as the primary contact and decision maker regarding use of ACM facilities by external individuals or groups. Communicate facility-use and access schedule with all ACM building occupants through a calendar or other appropriate means.
• *Serve as the point-of-contact with the Hawai’i Department of Business, Economic Development, and Tourism (DBEDT) as noted in the 2025 Memorandum of Agreement and the University of Hawai’i.
• Technology Integration. Remain current regarding new technologies that affect the film and television industry. Work with ACM occupants and the UHWO Director of Information Technology Services to install or update technology accordingly.  
• Supervise professional and student staff assigned to support ACM operations. Create and manage staff work schedule and provide annual performance reviews for ACM staff that report to the position.  
• Create prioritized lists of software, hardware and equipment upgrades, replacements, or additions that will support the optimal use of ACM facilities by students, faculty, industry professionals, and external users.
• Collaborate with external partners such as DBEDT to optimize ACM to support the growth of Hawai’i’s film and television industry.
• Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in business, education, creative arts or related field and three (3) years of progressively responsible professional experience with responsibilities for facilities management, stage management, and/or events management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of facilities management, stage management, and/or events management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with facilities management, stage management, and/or events management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desired Qualifications: 

1. Experience as a stage manager.
2. Experience in film, television or drama.
3. Familiarity with the University of Hawai’i, and its policies and procedures.
4. Experience working in a collective bargaining environment.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: 

1. Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met. 
2. Current resume’
3. References - names and contact information (telephone number and email addresses) of at least three professional references. 
4. Transcripts showing pertinent degree (copies of transcripts are acceptable, but official transcripts will be required at the time of hire.

Note:   

Late, incomplete, or unreadable application materials will not be considered. Please redact any social security number and/or birth date on your documents prior to submitting. All submitted documents become the property of UH-West Oahu and will not be returned. Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries: 

UH West Oahu Human Resources: [email protected]; 808-689-2525

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/