Legal Administrative Assistant - Litigation | RE en JP Firm

Description

Johnson Pope Bokor Ruppel & Burns, LLP  is seeking a full-time Legal Administrative Assistant (LAA) to join our Tampa office, supporting both our Litigation and Commercial Real Estate practice groups. The ideal candidate will be a proactive, highly organized professional with the ability to manage a diverse workload and prioritize tasks efficiently across two dynamic teams. .

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Position Overview

The LAA will perform a wide range of administrative and legal support functions, ensuring the smooth operation of both practice areas. This includes supporting attorneys and paralegals in litigation matters—ranging from discovery through trial—and providing transactional support for commercial real estate deals, such as coordinating closings and maintaining documentation.

Requirements

Key Responsibilities:

• Prepare, proofread, and edit legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content.
• Calendar management, including scheduling court appearances, depositions, meetings, hearings, and deadlines.
• E-file documents with Federal and Florida State Courts in accordance with court rules and procedures.
• Assist attorneys with preparation for hearings and other litigation-related events, including ensuring that all materials are timely submitted in accordance with the court’s specific preferences.
• Manage client and discovery-related documents, including organizing client materials and work product within our document management system.
• Prepare and revise real estate transaction documents such as closing binders, leases, purchase agreements, and title/survey review documents
• Coordinate closing schedules, deadlines, and documentation with clients, title companies, and other third parties
• Track progress on deal checklists and assist attorneys in maintaining timely follow-up with all transaction stakeholders
• Enter attorney’s time for client billing.
• Review and edit pre-bills, ensuring they are ready for attorneys’ review and approval.
• Submit new business intake and conflicts checks and opening/closing of client matters.
• Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.
  

Essential Knowledge, Skills, and Abilities: 

• Strong knowledge of state and federal court rules and filing procedures, including e-filing systems
• Familiarity with real estate transactions, terminology, and closing processes
• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.
• Self-motivated with a willingness to learn.

Educational/Job Experience Requirements: 

• High school diploma from an accredited institution.
• A minimum of three (3) years of experience in a law firm environment with focused support in both Litigation and      Commercial Real Estate.
• Experience with trial preparation and litigation in State and Federal courts is strongly desired.

Office Location: Tampa, FL (In-person)

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).