Administrative Assistant - Environmental Health en Story County, IA

About the Department

This position provides administrative support for Environmental Health Department operations and performs related administrative, secretarial, and customer service duties.

Position is part-time 24 hours per week.  Looking for Department coverage Monday, Tuesday, Thursday, and Friday from 9 am - 3 pm.  Schedule may vary at times depending on Department needs. 

Position Duties

• Answers telephones, responds to email, and greets office visitors; provides information and assistance; refers to appropriate staff.
• Prepares and maintains confidential files, correspondence, and/or records.
• Balances and reconciles monies received; assists with department budget monitoring responsibilities and filing claims.
• May issue and approve permits, applications, and department forms.
• Maintains and updates department specific website or web-based forms; assists with social media posts.
• Maintains paper and electronic files, records and reports related to department business; performs data entry related to operations.
• Maintains office supplies and manages department maintenance related requests.
• Provides staff support to the Board of Health; prepares agendas and minutes for public meetings.
• Creates resolutions and ordinances for Board action.
• Maintains staff calendar and assists with scheduling.
• Receives, sorts and prepares incoming and outgoing mail; routes materials to county departments
   and cities as needed.
• Prepares various written correspondence, letters, mailings, and designs brochures, fliers and
• newsletters; proofreads various materials for staff.
• Assists in public outreach; coordinates radon awareness campaign and assists with other year-round outreach and promotion.
• Provides notary services for the department.
• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office policies and procedures.
• Knowledge of customer service principles and practices.
• Skill in the use of computers and job-related software programs.
• Skill in the operation of modern office equipment.
• Skill in oral and written communication.
• Skill in problem solving.
• Skill in prioritizing and scheduling work.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Preferred Qualifications: 

Familiarity and proficiency with MS Office suite. Other types of preferred qualifications include any of the following: understanding of real property, familiarity with databases and/or mapping software, data entry, customer service. 

E-VERIFY PROCESS: Story County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered a position with Story County must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity. Please be prepared to provide required documents on the first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-382-7200 or go to the US Citizenship and Immigration Services web page at: http://www.uscis.gov. 

Other Qualifications

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light (24 pounds or less) objects.
• The work is typically performed in an office.

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