Manager- AR/AP- Accounting - Shift 1 en Bolthouse Fresh Foods

THE ROLE:

• This position will report to the: Assistant Controller
• Travel requirements: N/A
• FLSA Status: Exempt
• Shift: 1
• Employment Category: Full-Time Regular 
• Pay Range: $90,000-$120,000

STRONG HISTORY. EXCITING FUTURE

Bolthouse Fresh Foods is a leader in carrot production, serving as a grower, packer, processor, and shipper. Headquartered in Bakersfield, California, we are a proud employer to 1,600 dedicated individuals. Since 1915, we have been committed to growing and producing high-quality carrots, and today, we are one of North America’s largest growers and distributors of fresh carrots for cooking and snacking. Additionally, we supply premium natural ingredients for the food and beverage industry. With over a century of excellence, Bolthouse Fresh™ products are available at major retailers across North America. 

Bolthouse Fresh Foods has approximately 1,600 employees. 

WHAT YOU’LL BE RESPONSIBLE FOR IN THIS ROLE

The AR/AP Manager oversees the accounts receivable and accounts payable functions to ensure timely and accurate processing of customer invoices, vendor payments, collections, and reconciliations. This role plays a critical part in maintaining the financial health of the organization by managing cash flow, optimizing processes, ensuring compliance, and leading a team of AR and AP Specialists. 

• Manage customer billing, invoicing, and collections processes.
• Monitor aging reports and follow up on overdue accounts.
• Resolve billing discrepancies and customer payment issues.
• Apply customer payments and ensure accurate recording in the ERP system.
• Prepare AR reports for management and assist with cash flow forecasting.

Accounts Payable (AP): 

• Oversee the accurate and timely processing of vendor invoices and payments.
• Review and approve payment runs (checks, ACH, wire transfers).
• Maintain strong vendor relationships and respond to inquiries or disputes.
• Ensure compliance with company policies and internal controls.
• Manage vendor onboarding and W-9 collection, support year-end 1099 reporting

Team Management and Leadership:

• Supervise and mentor AR and AP team members.
• Set team goals, assign tasks, and review performance.
• Identify opportunities for training and development.
• Streamline and standardize AR and AP processes to improve efficiency.
• Organize and develop Standard Operating Procedures for the AP and AR departments.
• Collaborate with other departments to streamline operations.
• Communicate and coordinate accounting policies, practices, and procedures with various stakeholders such as company departments, managers, vendors, customers, reporting agencies, and clients

Compliance & Reporting:

• Ensure proper internal controls are followed and updated.
• Assist in month-end and year-end close activities.
• Prepare audit schedules and support external and internal audits.
• Assist with budgeting and forecasting related to AR and AP.
• Ensure compliance with GAAP, company policies, and regulatory requirements (e.g., sales tax exemptions, 1099s).
• Support ERP system upgrades or process automation initiatives related to AR and AP functions. 
• Provide financial insights to support cost control and profitability goals. 
• Perform other duties as assigned.

WHAT WE’RE LOOKING FOR

Required Skills and Abilities:

• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Follows policies and procedures; completes administrative tasks correctly and on time.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Meets productivity standards; Completes work in a timely manner; Strives to increase productivity.
• Adaptability - Changes approach or method to best fit the situation.
• Ability to work effectively cross-functionally and manage competing priorities.
• Excellent attention to detail, problem-solving, and analytical skills.
• Proficient in Microsoft Excel and financial reporting tools.
• Effective communication and leadership skills.
• Solid understanding of inventory accounting, freight billing, and vendor compliance processes.
• Ability to lead, mentor and manage teams with competing priorities.

Minimum Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field. 
• 7+ years of AR/AP experience, with 3+ years in a managerial role.
• Strong knowledge of accounting principles and ERP systems (e.g., SAP, NetSuite, Oracle, Microsoft Dynamics)

Preferred Qualifications:

• Experience in agriculture, manufacturing, etc. industry.
• Familiarity with internal controls and other financial regulations.
• Experience with process automation or AP/AR system upgrades.
• Ability to work in a fast-paced environment.
• JDE experience is a plus. 
• Advanced excel skills. 

Physical Demands:

• Work is performed primarily in a standard office environment with frequent interruptions.
• Ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist.
• Lift, carry, push, and/or pull light to moderate amounts of weight up to 30 lbs.
• Operate office equipment requires repetitive hand movement and fine coordination including use of a computer keyboard.

Hours & Workdays:

• 8:00 AM-5:00 PM Monday through Friday onsite, when business requires before/after hours will be mandatory, and on-call.

EQUAL EMPLOYMENT OPPORTUNITY

Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law.

We are dedicated to fostering a workplace where everyone feels valued, respected, and empowered to achieve their full potential.

REASONABLE ACCOMMODATIONS:

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position, or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation, please contact our Talent Acquisition team at: [email protected] for additional support or guidance. 

RECRUITMENT AGENCIES: 

Bolthouse Fresh Foods does not accept unsolicited agency resumes. Bolthouse Fresh Foods is not responsible for any fees related to unsolicited resumes.