Administrative Assistant lV en Rohadfox Construction Management

Administrative Assistant lV

Rohadfox Construction Management is seeking an Administrative Assistant IV for our client located in West Los Angeles on a large 5year expansion project. You will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations. The hourly pay rate starts at $37 (plus) DOE and the hours are M-F 5:30AM-2PM

 Essential Job Duties

Prepare written materials and correspondence.

Manage calendars for project supervisors and inspection staff 

Coordinate meetings, prepare agendas, and take meeting minutes.

Copy and scan documents as needed.

Maintain project logs and documentation.

Handle phone calls, greet visitors, and assist them.

Support communication with project supervisors and inspection staff for document control.

Track financial documents for budgeting.

Manage office duties and support inspection staff, including office supplies.

Serve as a liaison between inspectors and project management/document control.

Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.

Organize fi ling systems from pre-construction to project close-out.

Ensure that inspection issued documents are maintained and in compliance with contract documents and Clients' requirements.

 Hardware/Software Knowledge

Proficient in Microsoft Office Suite and Bluebeam Ability to work in CAD or REVIT preferred

Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).

Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).

 Professional Experience Level/Other Qualifications

10 years or more experience as an administrative assistant

Collaborate well with others and report directly to SCI & PCI inspectors.

Write and communicate clearly.

Provide accurate and ti mely reporti ng and suggest improvements.

Strong organizat onal skills in a fast-paced environment.

Experience with LAWA is preferred for interacting with City departments, contractors and airlines

 Education/Training

Post-secondary education

 Element-Specific Requirements/Notes

May assume other duties as required/needed

Maybe required to work various shifts as needed

The candidate should pass the federal background check and Client Badge will be required

Must live within commuting distance of client work location