Coordinator-Career and Technical Education Projects (Grant Funded) en Southtexascollege

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Special Programs

General Statement of Job

The CTE Projects Coordinator serves as the primary grant/financial manager and operational lead for Career and Technical Education activities aligned to the federal Perkins Act. This role is responsible for overseeing the financial planning, budgeting, monitoring, and reporting associated with CTE initiatives, ensuring compliance with college policies, state and federal regulations, and grant requirements. The Coordinator works collaboratively with internal departments, external partners, and funding agencies to ensure effective management and successful implementation of CTE projects.  

Specific Duties and Responsibilities

Essential Functions:

• Manage and oversee all financial aspects of CTE grant-funded projects, including budget development, expense tracking, and financial forecasting.
• Monitor project expenditures, project progress and performance to ensure alignment with approved budgets and compliance with federal, state, and institutional policies and guidelines.
• Prepare and submit accurate and timely financial reports to college leadership and funding agencies.
• Coordinate with Grant Accounting and Business Office to reconcile accounts and resolve discrepancies.
• Develop and implement internal controls and procedures to safeguard CTE grant funds and ensure fiscal responsibility.
• Collaborate with staff cross-divisionally to provide financial guidance, training, and support related to project budgets and expenditures.
• Assist in grant proposal development by providing financial data, budget narratives, and projections, as well as the Comprehensive Local Needs Assessment and grant reporting submissions.
• Maintain detailed documentation of financial transactions and support audits and monitoring reviews.
• Researches, reviews, evaluates, and documents information, as well as facilitates communication between internal stakeholders, external partners, and funding agencies regarding financial matters and project progress.
• Track and manage procurement activities in compliance with college and funding source regulations, including micro-purchase thresholds.
• Lead or support periodic financial reviews and project evaluations to identify opportunities for process improvements.
• Maintains knowledge of the College’s policies, procedures, applicable federal, state, local laws and regulations.
• Travels throughout the college district, as needed.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s Degree required in Accounting, Finance, Business Administration, or related field; Master’s degree preferred.
• Two (2) years of fiscal, project management or grant management experience, preferably within higher education or grant-funded projects.

Required Knowledge, Skills and Abilities

• Strong knowledge of budgeting, financial reporting, and compliance requirements related to state and federal grants.
• Ability to analyze complex financial data and provide clear, actionable insights.
• Proactive problem-solving skills and the ability to manage multiple needs simultaneously.
• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed.
• Demonstrate commitment to achieving the vision and mission of South Texas College.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence and instructions.
• Ability to effectively present information in one-on-one and small group situations to management and other employees of the organization.
• Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• All applicants are subject to a criminal background check under South Texas College policy.
• Security Sensitive position: In addition, subject to federal background check.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Extending hand(s) and arm(s) in any direction.
• Substantial movements (motions) of the wrist, hands, and/or fingers.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading, including color, depth perception, and field vision.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)