JOB DESCRIPTION

POSITION:                 HR Administrative Assistant

FLSA:                         Non - Exempt

REPORTS TO:           Human Resource Director

SUMMARY: We are seeking an HR Administrative Assistant to provide essential administrative and organizational support to our Human Resources team. This role does not require prior HR experience but calls for strong administrative skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The HR Administrative Assistant will serve as a first point of contact for employees and applicants, while also ensuring smooth daily operations for the HR department.

PRIMARY JOB RESPONSIBILITIES:

• Perform general office tasks such as filing, scanning, data entry, scheduling, and maintaining records.
• Provide administrative support to the Director of HR, Talent Acquisition Manager, and Payroll & Benefits Manager.
• Assist with recruiting activities, including preparing materials for job fairs, scheduling interviews, and communicating with applicants.
• Support employee onboarding processes by organizing documentation, preparing orientation materials, and assisting with scheduling.
• Maintain confidential personnel files and ensure records are up-to-date.
• Help coordinate HR events, training sessions, and department communications.
• Manage office supplies, equipment, and requests to keep HR operations running smoothly.
• Answer phones, greet visitors, and direct employee questions to the appropriate HR team member.
• Assist with special projects as assigned.

MINIMUM QUALIFICATIONS:

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint) and comfort with learning new systems.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy in handling sensitive information.
• Adaptable and proactive in supporting HR projects, with the ability to work both independently and as a strong team player.
• High level of professionalism, discretion, and confidentiality.
• Ability to handle sensitive information with confidentiality and professionalism
• 1-2 years of administrative or HR-related experience
• Willingness to learn and grow within the HR field

PREFERRED QUALIFICATIONS (Not Required):

• Strong interpersonal skills and a customer-service mindset.
• Experience working with international employees or cultural exchange programs
• Understanding of basic employment laws and HR best practices
• Spanish speaking a plus

Physical Demands and Working Environment:

• Required to stand for extended periods, stoop, bend, kneel, stretch, reach, lift, climb and walk.
• Occasional lifting of objects of up to 50 pounds.
• Some off-hours or weekend availability required.
• Must be able to walk outside in winter conditions

Education, Training and Experience Guidelines:

High school diploma OR GED.   

License and Certification Requirement(s)

Must possess a valid, unrestricted Virginia driver’s license.

BENEFITS OF WORKING AT WINTERGREEN:

Wintergreen Resort is a place for mountain lovers, adventure seekers and outdoor explorers.  A place to chase new experiences, marvel at the unexpected, and build new relationships that will keep you coming back for more. We work to play!   We work in a fun-filled, beautiful resort setting and have a competitive compensation with a comprehensive benefit portfolio for full-time year-round associates: (Medical, Dental, Vision, Life, Short and Long Term Disability Insurances as well as Paid Time Off and a 401K plan).  Our unique Recreational Benefit Package offers associates free and/or discounted resort activities, services and products.  

We have many fantastic opportunities available from our spectacular, sweeping mountain slopes to our beautiful valley and lake.  If this position isn’t quite what you are looking for, please visit our career page for even more open positions: Wintergreen Resort: Premier Blue Ridge Mountain Ski, Golf, Tennis, Spa and Family Vacation Resort in Virginia.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by applicable law.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this position; employees may be assigned other duties which are not listed below; reasonable accommodations will be made as required.   The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following: