Front Office Receptionist en Lee County School System

Front Office Receptionist

Position Purpose
Under the direct supervision of the Principal, to greet and direct visitors, provide a wide variety of administrative and clerical support, and to communicate information to school district employees, students, parents and others as required.  

Essential Functions:

• Answers telephone calls, and provide information and assistance to callers.
• Composes documents (e.g., correspondence, bulletins, reports) for administrators or other staff members for the purpose of requesting or providing information, confirming events, etc.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Assists in coordinating school activities and functional responsibilities related to the school.
• Attends school- and system-related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in planning and scheduling school events and activities.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Serves as liaison with outside organizations related to school activities and work.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the front office.
Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, Publisher, Google products, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.

FLSA Status:       Non-exempt