- Oficina en Cornelius
**This position has potential to transition to a full-time role within 12 months time.**
Ability to speak fluently in both English and Spanish is preferred but not required.
Job Summary
Under general supervision of the Finance Director, performs responsible clerical and accounting duties in the Town’s finance office; performs related work as required.
Essential Duties
(Any one position may not include all of the tasks listed, nor do the examples necessarily include all of the tasks performed.)
- Performs work associated with the accounts payable and accounts receivable functions, and access to the Munis software; entering invoices, printing, copying, filing and scanning to Laserfiche invoices and packets, and maintaining vendor files; insures all W-9’s, COI’s and contracts are on file and up to date; generates various reports and statistics associated with the accounts payable and accounts receivable function.
- Posts customer payments, adjustments, and miscellaneous transactions in Munis for various departments.
- Performs counter work and assists in the collection and receipt of Town revenues as required.
- Dispatches other town workers/contractors to service calls and problem areas. Takes work orders from citizens and others.
- Balances the cash drawer and makes bank deposits.
- Answers the telephone and greets visitors to Town Hall, assisting customers with requests for information or complaints and directing visitors to the appropriate department.
- Maintains calendar of scheduled meetings and events at Town Hall.
- Performs other duties as required.
Knowledge, Skills, and Abilities
- Basic knowledge or accounting principles and practices.
- Thorough knowledge of the Town’s accounting and fiscal practices and procedures.
- Thorough knowledge of the Town’s customer service procedures.
- Knowledge of accounting software including Munis, Laserfiche, Excel, Word, Outlook, & Adobe.
- Good knowledge of file maintenance.
- Good knowledge of the preparation of accounting reports.
- Skill in the operation of assigned computer equipment and office machines.
- Proficient in Excel and 10 key calculator skills.
- Strong organizational and time management skills.
- Strong problem solving, documentation, data analysis and research skills.
- Ability to make arithmetic computations with speed and accuracy.
- Ability to prepare and maintain accounting records.
- Ability to communicate effectively verbally and in writing.
- Ability to work independently with emphasis on accuracy and timeliness.
- Ability to establish and maintain effective working relationships with employees, vendors and the general public.
Education and Experience
Graduation from an accredited high school, preferably supplemented with additional training and courses in bookkeeping, accounting and computer operations. Experience is not required; however preference will be given to experience in the areas of bookkeeping, accounts payable/receivable, billing, cashier, and/or revenue collection. Experience with Munis financial system is preferred.
Equipment Operated
Calculator, computer, copier, fax, printer, telephone, and other equipment as required.
Special Requirements
Possession of an appropriate, valid driver’s license.
Physical Demands
Work is of a sedentary nature requiring some physical activity such as walking, reaching, stooping and repetitive motion of the wrists, hands, and fingers. Exposure to atmospheric conditions normally associated with office type work.
Special Note
The duties listed above are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
