Administrative Assistant - Rhode Island en Wright-Pierce

Wright-Pierce has an exciting opportunity for an assistant based in our Providence, RI, office. As an assistant at Wright-Pierce, you will be part of a collaborative administrative assistant team supporting a growing company. You will be responsible for the day-to-day office needs and will have the opportunity to  support interesting engineering projects that directly impact our company’s success. If your skills are a match for the position below, we’d love to hear from you.

Responsibilities

• Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing.
• Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations.
• Ensure quality control of Wright-Pierce brand standards throughout all deliverables.
• Work closely with supervisor and administrative team to support company-wide initiatives.
• Manage supplies and repair services for office printers.
• Coordinate building maintenance.
• Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks.
• Connect with other assistants company-wide to provide cross-location support.

Essential Functions

• Apply strong organizational and time management skills.
• Exhibit detail-oriented skills work collaboratively with engineering teams
• Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment.
• Demonstrate awareness of individual and team dynamics to effectively support office and company culture.
• Foster a welcoming and friendly environment to encourage employee engagement.
• Employ excellent communication skills and assist with relaying technical information clearly.
• Believe in the core values of Wright-Pierce and personal qualities of integrity and teamwork

Experience

• 3 or more years of office administration.
• Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must.
• Experience with PDF programs is a plus.

Education

• Associates degree (in related field) preferred.

Best in Class Engagement

Our recent employee engagement survey, conducted by The Employee Engagement Group, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm’s top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance.

Equal Employment Opportunity

At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. We strongly encourage women, minorities, people with disabilities, and veterans to apply.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.