Property Services Officer en Moonee Valley City Council

Property Services Officer

Reference number: 10842

Closing date: 11pm, Friday 17 October 2025

• Full-time Permanent position 
• Salary commencing at $82,635.67 per annum (pro-rata) plus 12% superannuation (commensurate with experience)
• Join our supportive and successful Property Management team and make a difference

The Opportunity 

Contribute to the high-quality management of Council owned and/or managed properties by undertaking designated operational and statutory duties with emphasis on management of leases/licenses, and all administrative matters relating to Council’s property portfolio.

Responsibilities of Customer Service Officers at Council include:

• Assist with administering subdivisions and the implementation of easements in consultation with other internal groups.
• Act as a liaison and key contact point for arrears and property related administrative issues
• Ensure administration and maintenance of Council’s lease and licence register on Council’s property management system. 
• Liaise as required with internal stakeholders and service managers in relation to leasing and licensing matters. 
• Ensure timely collection of rental income and information (i.e., financial reporting, insurance certificates and liquor licence permits) required under leases/licenses.
• Ensure all property lease management documentation is accurately maintained and recorded (including annual and financial reporting, insurance certificates and liquor licence permits).
• Manage all data relating to leases, licences and other agreements and ensure Council’s database is accurate and up to date.
• Maintain and manage Council’s property register (land and buildings) including data on Council’s property management system.
• Undertake Title searches as required. 
• Assist with any Crown Land management and related land use issues.
• Engage constructively with stakeholders and provide high quality and responsive internal and external customer service in all dealings. 
• Engage constructively with stakeholders and provide high quality and responsive internal and external customer service in all dealings. 
• Raise and process purchase orders for goods and services through the Oracle system. 
• Assist in the collation of information and preparation of documents to allow the consideration of works and consents on Council land. 

Skills & Experience required

• Relevant property related qualification or work experience in a role related to the requirements of this position preferably in a local government environment.
• Ability to conduct thorough research and investigations into property matters, problem solving and demonstrated commitment and ability to achieve quality outcomes.
• Sound knowledge and understanding of property theory, practices, guidelines and legislation and practical experience related to the functions and duties of the position.
• Demonstrated negotiation, conciliation and interpersonal skills.
• Sound written and oral communication skills, including the ability to develop and present accurate and reliable information contained in reports and correspondence relating to all aspects of property management.
• Excellent engagement and customer service focus to internal and external stakeholders.

How to Apply

Applications must be submitted through our online system and should be in line with the Moonee Valley City Council Application Guide. Applications that do not meet these requirements may not be considered.

For further information, please view the Position Description or contact Kelly Newport, Senior Coordinator Property Management on (03) 9243 1645.