Aviation Grants Administrator en City of Philadelphia

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The City of Philadelphia – Department of Aviation offers an engaging and vibrant work environment. The Department, operating as a fully self-sustaining city enterprise fund, manages Philadelphia International Airport (PHL) and Philadelphia Northeast Airport (PNE). As one of the nation’s busiest airports, PHL is the main airport for the 7th largest U.S. metropolitan area. Currently, the Department is undergoing significant expansion of its airfield and passenger facilities as part of its Master Plan. For more information about the Department of Aviation and the airport, please visit www.phl.org.

Our Mission: Proudly connecting Philadelphia with the world.

Our Vision: World-class global gateway of choice.

Our Values:   

• People First - Our employees, stakeholders and passengers.
• Respect - To ourselves, our customers and our environment.
• Integrity - We hold ourselves responsible for what we do, say and think.
• Diversity – Purposefully inclusive and accepting of all.
• Excellence - We hold ourselves to the highest standards of service, innovation, and efficiency. 

With over 700 employees and more than 18,000 badge holders, the Department has won numerous awards for quality, diversity, and innovation and is recognized nationally for its outstanding food, beverage, and retail programs.

Position Summary

The Aviation Grants Administrator identifies and appropriates grant funding sources to support the development and implementation of the strategic goals for air service and capital development. This includes oversight of the entire grant process, including identifying resources, matching project needs, and leading staff in application, reporting, and close-out. Managing approximately 50 grants totaling up to $350 million, this position demands a methodical and analytical approach to compliance. Strong communication skills are essential for explaining grant rules, training staff, and serving as a subject-matter expert for all grant-related activities. This position reports to the Director of Capital Finance.

Essential Functions

• Collaborates with Aviation units to identify and develop strategies that prioritize air service initiatives and capital projects for optimal grant resource utilization.
• Formulates and submits the five-year Airport Capital Improvement Plan to the FAA based upon the approved airfield capital program.
• Maintains grant program guidelines, tracks grant applications, and evaluates results. 
• Identifies potential grant resources to meet strategic, financial, and operational needs and determines project eligibility for funding while ensuring compliance with all federal and state requirements.
• Develops, prepares, and coordinates applications, drawdowns, reimbursements, monitoring, and closeout of all grants, including the FAA’s Airport Improvement Program (AIP).
• Provides documentation and facilitates financial and compliance audits from federal, state, and local agencies.
• Analyzes legislative and policy impacts and advises Aviation senior staff.
• Assists with application support requests and serves as the liaison between city departments and grantor agencies (FAA, TSA, PennDOT).
• Maintains knowledge of federal and state grant laws and supports Aviation policy and planning work including public engagement and data analysis. 
• Communicates grant award rules to management and staff and coordinates with other departments to ensure efficient and effective grants processes.
• Trains new staff in grants management and reporting requirements.

Competencies, Knowledge, Skills and Abilities

• Skilled in identifying aviation-related funding opportunities.
• Exceptional organizational, time management, and analytical skills.
• Proficient in financial management and reporting, including budget development and monitoring.
• Writes clearly, concisely, and convincingly for the target audience, listens attentively, and creates clear presentations.
• Demonstrate understanding, courtesy, and tact; maintains effective relationships and is sensitive to diversity.
• Works independently, shows resourcefulness in pursuing grants, and maintains performance under pressure.

Bachelor's degree in public administration, business administration, political science, or a related field. An optimal candidate is detail-oriented with strong organizational skills. Aviation industry experience is a plus.

Five or more years of experience in government, grant compliance, contract management, or equivalent administrative leadership role.

TO APPLY: Interested candidates must submit a resume.

Salary Range: $82,509 - $123,775

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx