YWomen Prosper Empowerment Program Administrative Assistant (part-time) en YWCA South Hampton Roads

Description

About YWCA South Hampton Roads 

YWCA is the oldest and largest multicultural women’s organization in the world. YWCA South Hampton Roads (YWCA SHR) is dedicated to the fullness of its mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all. 

Serving approximately 8,000 individuals each year, YWCA SHR is a source of strength, courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial, gender, religious and social lines with organizations-partners in all sectors to educate about disparities, advocate for change and provide resources and tools to dismantle oppressive systems. 

YWCA SHR is in the midst of a rapid transformation from a well-established direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism, empowering women and standing up for social justice, helping families and strengthening our community.   

About the Position 

Under general supervision of the Director of Impact & Strategic Innovation, the Program Administrative Assistant will provide essential administrative support to the YWomen Prosper Empowerment Program team. This role will facilitate the smooth planning and implementation of the program by assisting with various administrative tasks and ensuring efficient operations. 

ESSENTIAL DUTIES 

The essential functions include, but are not limited to the following:  

Administrative Support 

• Assist program staff with scheduling correspondence, and document preparation. 
• Manage and organize program files, records, and databases. 
• Prepare reports and documentation as needed for program activities and meetings. 

Operational Assistance 

• Coordinate logistical arrangements for program events, meetings, and training sessions. 
• Handle general office duties including answering phones, and managing emails. 

Data Entry and Management 

• Input and update program data into tracking systems and databases. 
• Ensure accuracy and confidentiality of participant and program information. 

Communication 

• Serve as a point of contact for internal and external communications related to the program. 
• Facilitate communication between team members and external stakeholders 

Race and Social Justice 

• Commitment to YWCA SHR mission. 
• Demonstrate cultural competency and respect for diversity. 
• Provide leadership to YWCA SHR’s social justice initiatives by understanding how racism, sexism, gender inequity and other oppressions play out in institutions and systems. 

Additional Duties 

• Adhere to all YWCA SHR policies and procedures. 
• Perform other duties as assigned. 

QUALIFICATIONS  

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below. 

Minimum Requirements 

Education and Experience 

• High school diploma or equivalent required; associate’s degree or higher preferred. 
• At least 1 year of experience in an administrative support role. 

Other Requirements 

• Must be 18 years of age. 
• Must complete the training programs of YWCA SHR. 
• Must complete a successful background check. 

Skills and Competencies 

• Strong organizational and administrative skills. 
• Excellent communication and interpersonal abilities. 
• Proficiency in Microsoft Office Suite and experience with data management and reporting tools. 
• Attention to detail and ability to handle multiple tasks efficiently. 

CORE VALUES 

The Program Administrative Assistant is expected to model YWCA SHR Core Values: 

• Compassion 
• Honesty 
• Integrity 
• Ownership 
• Responsibility 
• Empowerment 

WORKING CONDITIONS: Work is performed in a typical office environment with a high standard of confidentiality. A typical work week is M-F 9:00am-5:00pm. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.   

• Ability to travel in varying weather conditions. 
• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. 
• While performing the duties of this job, the employee is required to:   
• Frequently walk, use hands to finger, handle or feel objects, tools or controls and talks or hears. 
• Often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl. 
• Ability to lift and carry up to 25 pounds. 
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 
• The noise level in the work environment is moderately loud. 
• Physical capability to effectively use and operate various items of office related equipment, such as but not limited to, a personal computer, calculator, copier and fax machine. 

COMPENSATION: This is a part-time (not to exceed 29 hours per week), hourly position, with a pay of $21.15 per hour.  

START TIMEFRAME: Position will be open until filled. Interested applicants are requested to submit an online application at ywca-shr.org to include a cover letter, and resume.   

EQUAL EMPLOYMENT OPPORTUNITY (EEO) DISCLOSURE: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation and any other status protected by applicable local, state or federal law. 

AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS: ADA requires YWCA SHR to provide reasonable accommodations to qualified individuals with disabilities.  Prospective and current employees are invited to discuss accommodations by contacting Human Resources at [email protected] or 757-625-4248.