Business Coordinator - Human Resources en Texas Tech University Health Sciences Center
Texas Tech University Health Sciences Center · Lubbock, Estados Unidos De América · Onsite
- Professional
- Oficina en Lubbock
Position Description
This position is on-site. Potential hybrid remote work after successful completion of your first six months. Shift start time options are 7:30 am or 8:00 am.
A great opportunity for those who are motivated and detail-oriented to gain comprehensive exposure to all facets of Human Resources! Cross-training to other HR functions provided!
Provides advanced administrative and operational support to the Vice President, Chief Human Resources Officer (CHRO) and the Division of Human Resources. This position ensures efficient coordination of administrative processes, fiscal management activities, and division-wide logistics. The Business Coordinator serves as a key liaison for the CHRO, managing calendars, travel, purchases, contracts, and policy tracking, while assisting with special projects, budget preparation, and compliance-related reporting. The role requires a high degree of professionalism, accuracy, and discretion. A commitment to confidentiality, integrity, dependable follow-through, and a kindhearted approach in all interactions is essential to representing the Office of the Vice President and CHRO.A great opportunity for those who are motivated and detail-oriented to gain comprehensive exposure to all facets of Human Resources! Cross-training to other HR functions provided!
The candidate in this position will interact with all employees with the highest level of courtesy and professionalism, demonstrate our values, and exercise confidentiality in all matters.
Travel Required
Up to 25%
Pay Grade Maximum
26.00
Major/Essential Functions
- Provides direct executive and administrative support to the Vice President, CHRO, including scheduling, calendar management, correspondence, event booking, meeting/event/retreat food ordering, and meeting preparation.
- Tracks and coordinates all HR policies where HR is a reviewer or owner to inform CHRO in advance, ensuring timely proactive submission and compliance with institutional deadlines.
- Tracks all CHRO projects, initiatives, and deadlines, maintaining a comprehensive dashboard for regular status review.
- Ensures CHRO is informed of key institutional and system-level activities (e.g., BOR meetings, Legislative Session, internal leadership updates).
- Conducts research, as assigned, to contribute to practices, policy development, and team initiatives.
- Assists with the annual HR budget preparation and provides documentation or data to support financial planning.
- Responsible for the timely preparation and submission of all HR labor redistributions across campuses to ensure complete and accurate use of available funding for salaries, to include running financial reports for the CHRO on a weekly basis.
- Responsible for the timely and accurate processing of all HR divisional travel, including pre-approval, booking, and reimbursement.
- Responsible for timely and accurate P-Card reconciliation and documentation for all HR accounts.
- Processes all HR purchases through TechBuy, including supplies, computers, and other division needs.
- Tracks all HR-related contracts for renewal, ensuring timely processing, invoicing, and payment upon CHRO review and approval.
- Responsible for maintaining and submitting annual inventory control for HR equipment and computers.
- Provides HR back-up support for transactional functions (e.g., ePAFs, PASS actions, employment verifications) and performs other duties as assigned to support the CHRO and division.
Grant Funded?
No
Pay Grade Minimum
16.35
Pay Basis
Hourly
Schedule Details
Mon - Fri (8am - 5pm)
Work Location
Lubbock
Preferred Qualifications
- Current or former experience as a TTUHSC student or employee in good standing.
- Three (3) or more years of administrative support experience for an executive, department head, or leadership office.
- Two (2) or more years of business operations experience involving purchasing, P-Card reconciliation, travel, or budget coordination.
- Two (2) or more years of experience working in healthcare, university, or a human resources department.
- Proficient with Microsoft Office Suite, including intermediate Excel and Word, and the ability to perform accurate financial and data-related calculations.
Department
HR Systems and Strategic Operations
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Shift
Day
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.
Does this position work in a research laboratory?
No
Navy Enlisted Classification Code
AZ, LS, MC, PS, RP, YN
Army Military Occupational Specialty Code
15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y
Air Force Specialty Code
3A1X1, 8A200
Marine Military Occupational Specialty Code
0111, 3372, 6046
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
- Paid Time Off – Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
