Police Administrative Specialist en City of Boca Raton, FL
City of Boca Raton, FL · Boca Raton, Estados Unidos De América · Onsite
- Professional
- Oficina en Boca Raton
About the Department
Performs difficult skilled administrative work and high-level technical work administering payroll. Additional work may include purchase requisitions, special purchase orders, receiver notifications, coordination of vendor related activities, uniform reimbursements, recipient of deliverables; does related work as required. Work is performed under general supervision.
Position Duties
- Prepares statistical reports for supervisors.
- Maintains pay, leave, status change, deductions and related payroll records, including time pool donations.
- Make changes to payroll file; updates payroll related files.
- Prepares payroll records including deduction records and related payroll reports.
- Compiles and processes payrolls and deductions.
- Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks.
- Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections.
- Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance.
- Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions.
- Prepares special event pay.
- Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables.
- Prepares requisitions, special purchase orders and purchase orders for purchases.
- Assists with budget forecasting and preparation as needed.
- Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public.
- Composes correspondence as needed.
- Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc.
- May maintain department employee personnel files.
- Checks and verifies items received and processes invoices for payment.
- Performs related tasks as required
- Preparation of FEMA reports, payroll, damage
- Signature authority $2,500
- Charge card purchasing
Minimum Qualifications
Knowledge of:
- The payroll system and benefit program administration
- Bookkeeping terminology and methods
- Applicable collective bargaining agreements
- Standard office procedures, practices and equipment
- The use of data processing equipment
- Establish and maintain effective working relationships with City officials, associates, and the general public
- Follow detailed and written instructions
- Type accurately at the rate of 40 WPM
- Pass clerical test at time of application
- Prepare payroll and financial records and reports
Other Qualifications
- Any combination of education and experience equivalent to graduation from high school.
- Three (3) years of administrative office support.
Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
- Criminal Background Check
- Employment Verification
- Education Verification
- Reference Checks
- Motor Vehicles Report (MVR) Check
- Credit Check
- Fingerprinting
- Polygraph
- Neighborhood Check
- Drug and Alcohol Screen
- Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.
