Administrative Coordinator en Robroy

Essential Duties & Responsibilities:

Reception (Approx. 25%) 

• Answers and routes incoming phone calls promptly and professionally. 
• Greets, screens, and directs guests, ensuring a positive first impression. 
• Opens, sorts, and distributes mail and faxes. 
  
  

Administrative & Office Support (Approx. 75%) 

• Plans and coordinates logistics for HQ and Executive Operations meetings and employee gatherings. 
• Prepares, reconciles, and submits HQ expense reports
• Processes HQ AP invoices
• Tracks, maintains, and orders office supplies and vendor services to ensure availability and cost control. 
• Provides administrative support to the Business Administrator.
• Supports HQ personnel and executives with documentation, scheduling, travel, and communications as required. 
• Liaises with vendors for building, grounds, and equipment maintenance; escalates issues as needed. 
• Provides administrative support in documentation of the Wellness Program.
• Assists with compiling materials for and mailing The Bagpiper, and updates the address lists annually.
• Maintains manual and electronic filing systems with accuracy and confidentiality. 

May run occasional local errands. 

Other Functions:

• Actively identifies opportunities to improve efficiency of office operations.
• Other duties as assigned.