ADMINISTRATIVE SECRETARY - MOAPA VALLEY FIRE PROTECTION DISTRICT en Clark County, NV

About the Department

The Moapa Valley Fire Protection District, located in Logandale, NV, is seeking a motivated, professional Administrative Secretary to support the Fire Chief. This position is responsible for providing a wide variety of administrative support. Excellent typing, SAP, Microsoft Word, Excel, and Outlook skills are required. The ideal candidate will be a self starter, who is able to grasp complex policies and procedures quickly. Excellent skills in prioritization and organization are required. This position works independently, so attention to detail and reliability is a must. The selected candidate will report directly to the Fire Chief. This is not a remote position, so the selected candidate must be willing to work in Logandale, NV and may be required to work overtime if needed on weekends or evenings.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

This position is confidential and excluded from membership in the union.

This position is a non-union position and excluded from membership in the union.

Position Duties

Education and Experience:

Equivalent to graduation from high school AND five (5) years of full-time general clerical experience two (2) years of which includes providing office, administrative and secretarial assistance to management and professional staff. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to two (2) years. 

NOTE: Specific positions may require typing at a rate of 50 net words per minute from printed copy and skill in taking dictation at a rate of 75 words per minute by hand or stenographic machine and transcribing it accurately.

All qualifying education and each experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

Minimum Qualifications

• Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person.
• Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed.
• Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required. 
• Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or prior materials; may use word processing equipment and input or retrieve data or prepare reports using an on- line or personal computer system.
• Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation.
• May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. 
• Organizes and maintains various office files, including personnel and tickler files; purges files as required. 
• Assists with the development and administration of the division budget; may prepare or maintain statistical, fiscal or payroll information.
• Follows up on projects, transmits information, and keeps informed of division activities.
• Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines. 
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency.

Other Qualifications

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.