2025 - 2026 School Year 

(Posted: 10/03/2025)

POSITION:  Office Professional D - Facilities Department 

LOCATION:  Administrative Center 

QUALIFICATIONS:  Associates Degree (may be waived based upon related training and work experience). Bachelor Degree is preferred.  Five years of experience, prefer at least one year in a position above entry level. Must have ability to type 55 wpm. 

Application Submission Procedure – External Candidates 

• To ensure full consideration, please complete our online application.
• Applications are accepted only through this process-mailed or emailed application materials will not be considered.
• Upload letter of interest, resume, three (3) letters of recommendation, a copy of your Missouri certification, and transcripts.
• All documents are required - partial or incomplete application materials will not be considered or reviewed; please make sure that all documents are uploaded appropriately.

Application Submission Procedure – Internal Candidates 

• To ensure full consideration, please complete the online application and upload an updated resume.
• Letters of recommendation are not required.
• Navigate to https://www.ritenourschools.org/departments/human-resources/employmentjob-listings and select the Employment/Job Listings tab in the left-side menu.
• Click on Internal Applicants. New applicants will then create an internal profile by clicking Yes, I am an employee.
• Click on your initials in the top right corner, select Internal Job Settings, and verify your employee status to access internal job postings.
• Once logged in, click on “Job Listings” and apply for the position.

SALARY: Office Professional D Salary Schedule 

DEADLINE:  Until Filled

JOB DESCRIPTION

JOB TITLE: Office Professional - D

Job includes a variety of clerical and office responsibilities, which frequently require the handling of sensitive and confidential material.  Extensive interaction with diverse publics in person, by telephone and email must be handled effectively and efficiently.  Some duties, for which the employee has major or primary responsibility, are district-wide in scope and require expertise specific to that responsibility. 

REPORTS TO: Director of Operations

EXAMPLE (S) of WORK PERFORMED:

• Under administrative review, is responsible for initiating and coordinating all of the clerical and office functions required in effective implementation of administrative policies and procedures.
• Provides recommendations to improve performance and increase efficiency within the department/area.
• Assists with organizing workload in office, establishes priorities and meets deadlines. 
• Maintains supervisor’s and own schedules of appointments and meetings.
• Schedules and makes arrangements for meeting rooms.
• Setup and manage district cell phones.
• Processes mail and establishes and maintains files.
• Monitors and arranges for maintenance of department equipment and programs (security, surveillance, elevators, fire alarm, etc.). 
• Creates building access cards and ID cards; maintains database of access cards, alarm pins and schedules.
• Deals frequently with sensitive, confidential and contentious matters on a district-wide basis.  
• Assists in compiling, adjusting and monitoring budget information on computer.
• Responds to telephone, electronic and written inquiries and/or refers them to the appropriate party. 
• Initiates contacts and transacts business with outside agencies and parties. 
• Informs supervisor about issues and concerns which he/she needs to know about. 
• Performs searches and accesses information on the Internet.
• Reads publications, regulations and directives and takes action to implement them and/or refer important matters to his/her supervisor and staff. 
• Takes initiative to relieve supervisor of administrative detail.  
• Composes correspondence independently and/or from supervisor’s notes or directions.
• Types, prepares, edits, and proofreads in final form a variety of materials for approval by supervisor, printing, and distribution. 
• Administers, monitors and evaluates the effectiveness of policies and procedures as they relate to employees. 
• Maintains and confirms accuracy of building use calendars.
• Monitors work order system to ensure timely completion of tasks.
• Maintains utility usage database
• Performs other related work as it appears and as assigned.  

ESSENTIAL FUNCTIONS: (*)

(*)  When a specific assignment has additional or different ESSENTIAL FUNCTION requirements, the differences will be discussed at the time of assignment.

• Regular attendance is required.
• Requires travel to work sites within a building.
• Reviews and interprets printed reports to obtain information necessary for decision-making, planning and management in assigned area(s). (Reading Requirement)
• Prepares and maintains written reports. (Writing Requirement)
• Communicates with departmental staff concerning proper procedures necessary for the department efficiently. (Communication Requirements)
• Visually obtains information from computer monitor. (Sight Requirement)
• Auditorily obtains information from telephone. (Hearing Requirement)

Physical Demands  (Strength)

-Exerts 20 to 50 pounds of force occasionally, and/or

-Exerts 10 to 25 pounds of force frequently, and/or

-Exerts greater than negligible up to 10 pounds constantly.

-Ability to sit for extended periods of time

-Ability to view large volumes of written materials via computer screen and/or

records/correspondence/documentation for extended periods of time.

NOTE:  includes personal movement and sitting some of the time, but may involve walking or standing for brief periods.

KNOWLEDGE, SKILLS, and ABILITIES:

• Ability to establish and maintain positive working relationships with district employees and the public.
• Knowledge/skills of current office practices, procedures and equipment.
• Knowledge/skills of business English, spelling and arithmetic.
• Knowledge/skills of the principles of office management.
• Skill in word processing accurately when composing or working from rough draft at a working rate of speed.
• Skill in the application and interpretation of district and department policies and procedures.
• Ability to understand and follow written and oral directions.
• Ability to check numbers and written material for accuracy.
• Ability to make arithmetic computations and tabulations accurately with reasonable speed.
• Ability to maintain clerical records and to prepare reports from varied statistical and accounting information.
• Ability to carry out secretarial duties independently and handle correspondence without review.
• Ability to perform word processing and data entry tasks with speed and accuracy.
• Ability to prioritize work to meet goals on a timely basis.
• Ability to instruct other clerical staff effectively.
• Ability to develop, layout and implement clerical procedures from general instructions.
• Ability to communicate effectively both orally and in writing.
• Ability to use coding and filing schemes.
• Ability to independently solve problems and make decisions.
• Ability to use district software packages.
• Ability to assume leadership role in data management systems.
• Working knowledge of computer word processing systems, spreadsheet applications, and database systems.

Vocational Preparation: (Experience)

Five years experience, with at least one year in a position above entry level preferred.

Typing speed with accuracy - 55 wpm preferred.

Must pass skills assessment at proficient level in Google Docs, Sheets and Forms; Microsoft Word and Excel, spelling, math, sorting, filing, grammar and proofreading.

Education Preparation: (Formal and Informal)

Associate's Degree (may be waived based upon related training and work experience) 

B.A. or B.S. preferred

SALARY:  Office Professional D Schedule

FLSA Status: Non-Exempt

JOB CATEGORY: Support Staff

WORK ASSIGNMENTS AND EVALUATION:

Staff assistant responsibilities are assigned upon employment.  Work duties may be assigned verbally and in writing.  Staff assistant work involves ongoing contact with supervisor.  Employee in this position is evaluated annually (minimum).