Finance Coordinator en Grant County, WA
Grant County, WA · Moses Lake, Estados Unidos De América · Onsite
- Professional
- Oficina en Moses Lake
About the Department
The Finance Coordinator oversees and processes all Contract Billing and Grant invoicing/reconciliations. Maintains and assists in all deposits and updating of Renews financial accounting systems. Their position will also act as a backup and support for the Accounting Technician(s) and Payroll Analyst. Support other departments in the coordination of their financial information as it pertains to the Accounting Department.
The position requires strong analytical abilities, an extensive knowledge of payroll, and proficiency with computer applications, especially payroll, spreadsheet and word-processing software. The incumbent will perform skilled bookkeeping and accounting support work for all Renew departments. The position also requires good communication skills, a high level of conceptual thinking, analytical and problem-solving skills, and the ability to handle multiple projects simultaneously. The employee must have ability to maintain cooperative working relationships with other departments and agencies
Position Duties
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.
- Grant Reporting: This function involves a range of tasks including tracking of all grants awarded to Grant County, including reimbursements and purchases, monitoring compliance, keeping a complete file on each grant with reimbursements and copies of all purchases made with grant monies. Work closely with designated department/office officials responsible for respective grants. Backup for all audits for federal and state grants and document/file all information on grants required by the audits.
- Periodic Interdepartmental Reconciliation: This involves the preparation of comprehensive reports of warrants issued, transferring those to the Treasurer's office and reconciling those accounts with the Treasurer's office to assure the proper budget balances and allocations.
- Invoice and Voucher Processing: This function includes such tasks as: reviewing invoices for accuracy, coding, and budgetary authority; entering invoice and voucher data into a computerized accounts payable system; preparing vouchers from the computerized system; allocating expenses to funds; and preparing and reconciling
- General Ledger: This function will have the responsibility of creating reversing journal entries to accrue outstanding receivables for all grants to maintain current and accurate monthly reporting.
- Reporting: This function will be responsible for the reviewing of reporting of all grants to the issuing agency to ensure compliance and to keep the county totally informed on the progression of the grants.
- Financial Management: This involves such actions as: preparing and maintaining accounting records which may include general accounting, costing, or budget data, billing, assisting in the analysis and presentation of internal and external financial information, developing procedural manuals for processing payroll, financial information and cash controls, analyzing and reconciling general ledger accounts as assigned, preparing journal entries, and researching and correcting account discrepancies.
- Contributes to annual agency budgeting and planning process involving senior leadership and managers.
- Develops, maintains, updates and educates management on agency cost allocation plan to assure compliance with federal, state, local, private grant funding and contractual requirements.
- Responsible for reporting all grant expenditure on SEFA (Grant Accountability) annually.
- Assist and support in all functions under the Accounting Technician job description.
- Assist and support in all functions under the Payroll Analyst job description.
- Other duties as assigned by supervisor.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
- Knowledge of Federal and State regulations relating to Grant Management and Payroll Processing.
- High School Diploma or GED.
- 18 years of age or older.
- Two years of directly related governmental accounting experience.
- Minimum of three (3) years' experience in a financial position dealing with budgeting, spreadsheets, fund accounting, cost and statistical analysis, and BARS.
- Strong written and spoken communication skills.
- Strong attention to detail and accuracy.
- Strong personal computer operations skills including Word & Excel.
- Background Check: Must have an acceptable background report, at time of hire and every three years afterward.
Preferred
- Bachelor’s Degree in Accounting, Business or related field;
- 2 years’ experience working in Governmental Accounting;
- Knowledge of applicable RCW’s and WAC’s;
- Knowledge of generally accepted accounting principles; or
- Prior experience specifically working in a County Auditor’s/Accounting Office.
Other Qualifications
Physical Abilities: Physical abilities are primarily those required of an office or administrative position: the ability to walk, sit, write, hear, and speak; operation of office equipment, including, but not limited to phone, copy machine, fax machine, computer; typing on keyboard. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Although not the primary focus of this position, Renew facilities provide clinical services so all positions may be exposed to potentially verbally and physically aggressive individuals and/or environments, as well as exposure to blood, body fluids or tissues
Working Conditions: Work is primarily performed in an office setting but may include any of the Renew offices as well as various work locations, including schools, jails, client’s homes, or community locations. Because of the variance of location, the employee may be exposed to varying temperature, odors or vapors, sub-sanitary environments (pets, second-hand smoke), and weather. This position requires travel to attend local, state and national meetings.
Other:
This position is represented by the Grant County Public Employee Association.
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