Executive Assistant en undefined

Join Our Journey to Inspire Every Day 

We are seeking a highly organized and resourceful Executive Assistant to provide direct support to senior leadership while overseeing day-to-day office operations. This role balances executive support, facilities management, and front-desk coordination to ensure smooth operations across the corporate office. 

What You’ll Be Responsible For 

Executive Support

• Manage and upload receipts for executive expense reports (WellsOne)
• Coordinate logistics for district/manager meetings, including meals, room setup, and printed materials
• Arrange executive travel, including car rentals, hotels, and flights
• Assist with executive-level interviews, including scheduling and day-of coordination
• Ensure executive kitchens are stocked and maintained
• Partner with leadership on ongoing SharePoint reorganization initiatives

Facilities management  

• Maintain and update store hours systems (Uberall) and signage templates in coordination with Marketing
• Coordinate gift card and prize distribution for employee programs
• Oversee ordering and replenishment of office supplies
• Process approved orders (Amazon) and manage vendor relationships
• Maintain company vehicle documentation
• Ensure compliance through evacuation maps and safety documentation
• Prepare and update training binders (MIT binders)
• Complete buyer request and tax exemption forms, securing approvals as needed
• Manage vending machine vendor for replenishment
• Oversee distribution of corporate cards and contest prizes to stores
• Order and distribute Visipartners/Cartis cards for events and executive needs

Front Desk Duties 

• Distribute incoming packages and oversee daily FedEx/UPS shipments
• Maintain and update the company contact list
• Greet candidates and visitors, ensuring a professional and welcoming environment

What You Bring 

• Proven experience in an Executive Assistant, Office Manager, or Receptionist role, ideally in a corporate retail or fast-paced environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with discretion and professionalism
• Proficiency in Microsoft Office Suite; familiarity with SharePoint a plus

What We Offer 

• A collaborative and supportive work environment
• Opportunities to contribute to both executive-level initiatives and day-to-day office operations
• Exposure to multiple areas of the business with room for growth

Ready to make a difference in a collaborative, mission-driven workplace? Apply now and help us shape the future of our team. 

TPS Group Holdings LLC is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local, or federal law.