Staff Administrative Officer en Analytic Services Inc

Position Summary:
Analytic Services Inc. (ANSER) is seeking an Staff Administrative Officer to work in support of the Department of Defense Office of the Chief Information Officer (DOD CIO). In this key role routine tasks include calendar scheduling and oversight, suspense tracking, workload prioritization, communications, word processing and correspondence management to support the OSD mission. This position requires job duties be performed full-time onsite at the Pentagon.

Day to Day Responsibilities:

• Assisting government personnel with administrative systems, file systems, records management and read ahead binders
• Operational duties related to human resources, IT, security, and facilities management:
  • Answering and routing phone calls and greeting/escorting guests
  • In-processing new personnel (DD1172, DD2249, DD2875)
  • Requesting and managing all government furnished equipment for new employees
  • Suite access, SCIF maintenance, and burn bag destruction
  • Resolution of IT and network issues
  • Off-boarding departing personnel
• Reviewing staff actions and correspondence drafted for the principal to ensure clarity and that the principal’s position is clearly reflected
• Drafting correspondence and contributes to the preparations of reports and presentations
• Utilizing the appropriate task management system (CATMS, TMT or other Department systems) to provide tasking management support, including coordinating with other directorates; compiling and quality checking Staff Action Packages; tracking the status of package as it moves through the system; and prepare periodic reports as to the status of the Staff Actions; and follow up on Staff Actions when required to ensure actions are completed in a timely manner.
• Providing daily briefs on office activities and upcoming deliverables
• Referring  correspondence documents to the appropriate offices and/or personnel for response through the Correspondence and Task Management System (CATMS)
• Developing, monitoring, updating, implementing, and maintaining an internal suspense tracking system for correspondence, memos, letters and other documents and projects received
• Providing written products in accordance with DoD 5110.4-M Vol 1 DoD Manual for Written Material: Correspondence Management and DoD 5110.4-M Vol 2 DoD Manual for Written Material: Examples and Reference Material
• Supporting and providing administrative oversight of ANSER employees, including timesheet approvals, leave requests, and development and performance reviews

Required Qualifications:

• Possess an active Top Secret clearance with SCI security clearance
• Bachelor's degree in a related field and 10+ years of experience OR a high school diploma and 14+ years of experience
• Expert level knowledge and execution of the English language for the formulation of all DoD correspondence mediums, (e.g., email and memos)
• Demonstrated experience supporting in an Office of the Secretary of Defense (OSD)/Joint Staff/Interagency environment
• Knowledge of the structure and missions of the OSD and the Components
• Proficient with the Microsoft Office Suite of applications, especially Word, PowerPoint, and Teams
• Energetic, self-starter with the capability to work in a fast-paced team environment, adapt to rapidly changing requirements, and multi-task capabilities