M&C WAREHOUSE & ADMINISTRATION MANAGER en Emerald Coast Utilities Authority, FL

About the Department

Responsibilities/Pay Grade: S114
Reports directly to the Deputy Executive Director of Maintenance & Construction (M&C) within
the M&C department, and is responsible for the day to day management of the  
Computerized Maintenance Management System (CMMS) for multiple industrial process plants. In
consultation with division managers, develops and schedules preventive maintenance
actions and provides appropriate reports. Oversees the asset management and critical
spares inventory. Performs all CMMS administrative functions as well as oversees the
warehouse, and manages warehouse and administrative personnel in the Administrative
division of the M&C Department.

ESSENTIAL FUNCTIONS:
Maintains a comprehensive CMMS database including asset management and critical
spares.

Develops detailed preventive maintenance procedures in consultation with division
managers, and schedules maintenance actions within the CMMS.

Consults with division managers to ensure maintenance procedures are complete, accurate,
and include necessary safety standards, within the CMMS.

Reviews completed maintenance tasks and feedback reports from division managers for
potential problems or system improvements.

Provides ongoing program analysis to ensure an efficient and effective CMMS maintenance
program.

Assists M&C department in the purchasing of repair and warehouse Maintenance Repair and
Operations (MRO) stock materials.

Contacts suppliers and obtains purchase and repair quotes as needed.

Oversees warehouse receiving and inventory functions.

Provides technical expertise for special projects and to the M&C department as required.

Provides CMMS training and develops training materials as needed .

Exhibits a service orientation toward customers and maintains productive working
relationships.

Supervises warehouse personnel, all administrative personnel in the Administrative division
of the M&C department, and occasionally required to supervise maintenance personnel.

Plans, directs, schedules, and evaluates the work of subordinate personnel; trains
subordinate personnel.

Participates in the interview/screening process and makes hiring recommendations.

Prepares and conducts annual performance reviews, evaluates performance, counsels
employees and maintains discipline.

Participates in the development of an annual budget for the division and assists in monitoring
expenses and expenditures throughout the fiscal year.

All other duties as assigned.

Position Duties

Associate's degree or higher from an accredited college or university, certification, or
documented military experience related to Maintenance Management, Business
Administration Management, Computer Programming, CMMS, or a related field. Ten years
of relevant experience in the field(s) noted, to include supervisory experience. (Educational
documentation will be requested upon offer of employment.)

Implementation and maintenance of a CMMS database and developing/scheduling
maintenance activities experience preferred.

INFOR Enterprise Asset Management (EAM) experience preferred.

Must have functional experience and/or formal training in the following CMMS areas:
administration of CMMS system, work order management, inventory management, asset
management, purchasing, setup and create custom reports and database queries, and all
functional implementation practices.

License and Certification:
Possession of a valid driver license.

Employment offers to all new hires are contingent upon the job candidates
successfully passing background, motor vehicle and reference checks, nicotine
screening, drug screening, and post job offer physicals (that may include pulmonary
testing). Offers of transfers or promotion to current ECUA employees are not subject
to nicotine screening. All applicants are subject to physical assessments as required
by job.

Minimum Qualifications

Work is normally performed in a general office setting.
Work may be required in construction sites where construction hazards are present.

Exposure to dangerous voltages, outdoor weather conditions, moving mechanical parts,
rotating machinery, fumes or airborne particles, and toxic or caustic chemicals and gases,
will be occasionally required.

Working conditions are typically moderate quiet, but may be loud for limited durations while
working in an industrial plant or construction site.

As a disaster team member, the employee is required to be available to work before, during,
and after any disaster as directed.

Other Qualifications

SUPPLEMENTAL INFORMATION:

MATERIAL AND EQUIPMENT USED:
 Computers and business software.
 Computerized Maintenance Management System (CMMS) software.
 Relational database and Structured Query Language (SQL) software.

Knowledge of:
Maintenance management practices and theories, and preventive maintenance principles
and methods.
Inventory management principles and practices.
Purchasing management principles and practices.
CMMS implementation principles and practices.
Reliability Centered Maintenance (RCM) principles and practices.
SQL and relational databases.
Enterprise Asset Management (EAM) systems.
CMMS system administration.
Business Process Mapping (BPM) and process flow design.
Principles of supervision, training and performance evaluation .
Fundamentals of departmental and line item budgeting and expense control.

Skills:
Excellent written and oral communication skills are essential.
Excellent computer skills including the use of maintenance related database management
system.
Organizational and time management skills.
Training development and presentation skills and experience.
Utilization of MS Office software and application.
Perform database queries using SQL server management suite.
Development and delivery of software functional and technical training.

Ability:
A solid understanding of CMMS systems combined with maintenance management theory
and process flow development.
Read and understand complex technical manuals, drawings, schematics, and
specifications.
Comprehend complicated industrial process and control systems.
Work with consultant engineers to effect design changes and improvements.
Gather and analyze information.

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