Construction Administrative Assistant en Bosun

About the Company
Our client is a thriving residential construction company specializing in high-quality remodeling and home building projects. Known for its collaborative team culture and commitment to excellence, the company offers a professional environment where employees can grow and contribute to impactful projects.

Job Purpose
The Construction Administrative Assistant plays a key role in keeping construction projects on track. This position supports the Production Team by managing schedules, coordinating vendors, issuing purchase orders, and overseeing project documentation. If you are detail-oriented, organized, and skilled in Buildertrend software, this role allows you to make a real impact on project success.

Responsibilities

Production Support

• Collaborate with the production team to ensure smooth project operations

• Issue work orders and purchase orders, track acceptance, and coordinate change orders with accounting

• Track project schedules and prepare draw projections

• Acquire vendors and manage Buildertrend implementation for workflow efficiency

Pre-Construction & Post-Construction

• Manage tasks using Pre-Job Tracker, including ordering surveys, elevation certificates, and maps

• Oversee fixture and flooring orders, returns, and shipments

• Update Buildertrend documentation and prepare project closeout paperwork

• Coordinate client closing gifts and collaborate with accounting to finalize project closures

Administrative Duties

• Maintain office supplies and answer calls professionally

• Organize job files, upload builder files to Buildertrend, and ensure all permit-stamped plans are signed and filed

Vendor & Subcontractor Management

• Onboard new vendors and subcontractors with complete documentation

• Ensure understanding of the purchase order system and payment schedules

• Prepare setup documentation in coordination with accounting

Event Planning

• Organize subcontractor, client, and employee appreciation events and luncheons

Qualifications

• 2–4 years of experience with Buildertrend software

• 2–4 years’ experience as an administrative assistant or office manager in remodeling or home building

• Detail-oriented, organized, and efficient

• Excellent communication skills; professional and courteous

• Strong follow-through and multitasking ability

Compensation & Benefits

• Paid vacation after 1 year

• 7 paid holidays per year

• Profit sharing

Why This Role
This Construction Administrative Assistant position is ideal for someone who enjoys keeping projects organized, collaborating with a dynamic team, and contributing to the success of residential construction projects. You’ll gain hands-on experience across multiple facets of construction operations while working in a supportive and growth-oriented environment.

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.