Team Resource/Receptionist en Hodgson Russ LLP

Do you have a professional demeanor and provide excellent customer service, with a “how may I assist approach?” If this describes you, we invite you to consider a great career opportunity with Hodgson Russ LLP.

Hodgson Russ LLP, a regional law firm with over two hundred attorneys in nine offices, is seeking a Receptionist/Administrative Team Resource to join our Toronto office. In this role, you will be responsible for:

• Assisting clients and visitors together with answering in-coming calls.
• Assisting with reserving/cancelling conference rooms and visiting attorney offices. Ordering and setting up lunches for meetings. Preparing for meetings with water carafe and cleaning area when meeting is done.
• Maintaining neatness of reception and may include conference rooms, pantry, and kitchen area.
• Providing secretarial and administrative assistance such as scanning, completing expense reports, editing documents, proofreading, marketing assistance, assisting with large mailings, entering attorney/paralegal time entry, booking travel, running conflict checks/opening files, file indexing/closing, scheduling messenger service, arranging car service, printing boarding passes, etc.
• Performing other office duties such as maintaining and ordering supplies, maintaining copier and printers, administering petty cash, receiving and preparing mail/packages, etc.

You are required to demonstrate an extraordinary level of discretion, attention to detail, listening and organizational skills. To succeed in this role, you will need excellent communication skills, both written and verbal, and the ability to meet deadlines and focus on details. This is a hands-on role, suitable for a team member who exudes warmth, friendliness, and professionalism in equal measure. Associate’s degree in business administration or a related field, with a minimum of one year of experience as a secretary/administrative assistant.

Please apply through application on-line by visiting our career page at www.hodgsonruss.com.