Anticipated Curriculum Secretary - Grants and Special Programs - effective on or before December 15, 2025. Hours will be 8:30am - 4:30pm. 

TITLE: Curriculum Secretary – Grants and Special Programs

CATEGORY: I – Group C

REPORTS TO: Curriculum Office Administrators

JOB SUMMARY:  Provide secretarial and technology support, including spreadsheet creation and management, data entry, student information entry, management, and reports, for the Supervisor Grants and Special Programs and the curriculum department as needed.

QUALIFICATIONS:  

• Possesses High School Diploma or Equivalency  

• Possesses technology expertise including Google Office Suite, Excel, Google Education  

• Assures compliance with Employment Eligibility, Criminal History Record, and Pre-Employment Drug

Testing, and Physical Examination/TB Test Standard  

• Possesses knowledge of word processing, text editing, software, and computerized office equipment  

• Possesses proficiency in the English language  

• Possesses strong oral and written communication skills  

• Possesses ability to deal courteously and tactfully with school personnel and the public  

• Possesses ability to maintain high level of confidentiality  

• Establishes and maintains cooperative and effective working relationships with others  

• Maintains ability to exercise courtesy and good judgment in dealing with staff, students, parents, and the

      public  

• Possesses valid driver’s license  

• KNOWLEDGE OF: 

   

  • Modern office practices, procedures, and equipment

  • Data entry, retrieval, spreadsheet creation and management 

  • Telephone techniques and etiquette 

  • Correct English usage, grammar, spelling, punctuation, and vocabulary 

PRIMARY JOB FUNCTIONS: 

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the District of any and all reasonable accommodations that will be required.

• Creates and maintains up to date spreadsheets to track various components of position as directed by supervisor (home education, preschool students, homeless and foster students, gifted education, Northampton Cyber Academy, and others)

• Performs data entry and report retrieval for online student information system (504 plans, home education, preschool student enrollment, homeless student tracking, gifted education, Northampton Cyber Academy, and others)

• Provide staff with initial information on homeless students, enter updates in student information system, update online database (ECYEH), and maintain up to date spreadsheet to track student information and communication 

• Provide staff with initial information on preschool students, enter updates in student information system, and maintain up to date spreadsheet to track student information 

• Maintain up to date information on home education students throughout the year including spreadsheet tracking, annual letters for beginning and end of year information, updates in student information system, and child accounting reports

• Types and distributes various emails, letters, and communications to parents, students, and staff  

• Manage daily incoming and outgoing mail, open packages, and check contents for accuracy

• Create meeting sign-in sheets and greet visitors to the District Office 

• Track monthly mileage for supervisor and generate quarterly or semi-annual reports for reimbursement

• Submit Facility Requests as needed to reserve a room or space for an event or meeting in another NASD building

• Research resources for purchases at the best possible cost to the district, order supplies, create requisitions, and process purchase orders following District procedures (counselors, grants, etc.)

• Generate accounting reports and track information in Google Sheets (grants)

• Creates BIS (Board Information Sheet) documents monthly as needed (contributions, contracts, etc.)

• Executes duplicating and copy work, as necessary  

• Establishes and maintains filing systems  

• Adheres to applicable laws, codes, rules, and regulations related to assigned activities  

• Maintains regular and timely attendance

SECONDARY JOB FUNCTIONS:

• Operates a variety of office equipment including copier, calculator, fax machine, typewriter, computer, and assigned software

• Cross trains for basic knowledge of all Curriculum Office duties

• Attends meetings and trainings, as assigned

• Performs related duties, as assigned

PHYSICAL DEMANDS:

• Possesses ability to access, input and generate output of data from a computer

• Possesses ability to understand directions and instructions in order to perform duties

• Possesses ability to effectively communicate in order to exchange information

MEASURED IN TERMS OF FREQUENCY - select A, B, C or D for the Lifting & Body Movements

         A               B                   C   D

NOT AT ALL        OCCASIONALLY            FREQUENTLY     CONSTANTLY

      0%                   1 - 33% 34 - 66%   67 - 100%

TRANSPORT:

• Up to 10 lbs.:      C   11 to 20 lbs.:       C  Beyond 20 lbs.:   B   

MOBILITY:

• Possesses ability to move about the office to access office equipment and files: C

• Possesses ability to position self to work with staff and the public: C

• Possesses ability to transport materials and supplies to appropriate locations throughout the office: C 

TERM OF EMPLOYMENT:  Seven and one-half (7.5) Hours per Day – 260 Days per year; Hourly Rate of pay and benefits per the ESPA Collective Bargaining Agreement.

FLSA STATUS: NON-EXEMPT

Northampton Area School District is an equal opportunity employment, educational and service organization.