Grants Manager en City of Frisco, TX

About the Department

Summary: Under general direction the Financial Reporting Manager, or designee, the Grants Manager is responsible for the full financial life cycle of grants, including grant application support, pre-award cost-benefit analysis, compliance monitoring, financial oversight, post-award accounting and financial reporting. This position ensures citywide adherence to federal, state, and local grant regulations and plays a critical role in maximizing external funding to support City programs and services. The Grants Manager serves as the City’s primary liaison with granting agencies and supports strategic initiatives through responsible grant stewardship.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

Position Duties

Essential Job Functions:

• Assumes management responsibility for assigned services and activities of the Finance division including grant administration, monitoring, and financial reporting.
• Manages all aspects of the City’s grant program, including pre-award research, cost-benefit analysis, proposal development, post-award administration, and closeout.
• Collaborates with departments to identify funding opportunities that align with strategic priorities.
• Develops and submits competitive grant proposals in coordination with City departments.
• Monitors grant budgets, expenditures, reimbursements, and budget adjustments; ensures compliance with program guidelines and internal controls.
• Maintains the City’s centralized grant tracking database and prepares regular grant activity reports for internal and external stakeholders.
• Reviews contracts, subrecipient agreements, and terms and conditions to ensure compliance with federal and state laws.
• Serves as the City’s primary liaison to funding agencies; responds to inquiries and coordinates monitoring visits or audits.
• Develops and implements citywide policies and procedures for grant compliance, including procurement, financial reporting, and performance monitoring.
• Provides technical assistance and training to departments on grant compliance, reporting requirements, and program implementation.
• Performs professional accounting functions in compliance with generally accepted accounting practices.
• Maintains, reconciles, and audits a variety of ledgers, reports, and accounting transactions to ensure accuracy.
• Prepares and presents grant-related reports to City Council, boards, commissions, and management as needed.
• Supports the external audit process for grant programs and participates in financial and operational audits.
• Assists with federal disaster recovery grants and cost recovery initiatives. 
• Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned activities, recommends and administers policies and procedures.
• Monitors and evaluates the efficiency, quality responsiveness and effectiveness of assigned service delivery methods and procedures.

• Assists City department heads with planning and monitoring of grant expenditures.
• Travels to attend meetings, conferences and training.
• Performs other related duties as assigned.
• Regular and consistent attendance for the assigned work hours is essential.

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Knowledge of Governmental Accounting Standards Board (GASB) requirements and Generally Accepted Auditing Principles (GAAP) related to municipal finance administration and program development.
• Knowledge of grant management including application development, subrecipient monitoring, compliance, and financial tracking.
• Knowledge of Federal, State and Local financial policies, laws and regulations, including tax laws.
• Knowledge of federal and state regulations governing grant programs (e.g., 2 CFR 200, FEMA PA, HUD).
• Knowledge of governmental financial management, budget development, and internal control systems.
• Skill in interpreting grant guidelines, regulations, and legal documents.
• Skill in managing complex projects, deadlines, and multiple funding streams simultaneously.
• Skill in effective oral and written communication including grant writing and report preparation.
• Skill in establishing and maintaining collaborative relationships with internal departments and external funding agencies.
• Ability to exercise independent judgment and problem-solving in a fast-paced environment.
• Ability to develop training content and conduct workshops for City staff.
• Ability to prepare clear, concise, and comprehensive reports, presentations, and grant documents.

• Bachelor’s degree in accounting, finance or related field and five (5) years of increasingly responsible accounting experience or equivalent combination of education and experience that support the ability to perform the essential functions and/or skills of the job.
• Must have three (3) years of administrative or supervisory responsibility in accounting or related function or field.
• Preference given to individuals with governmental fund accounting experience.
• Must pass a pre-employment drug screen, criminal background check and MVR check.
• Must possess State of Texas Driver’s License.

Other Qualifications

Environmental Factors and Conditions:

• Work is performed in an office environment.
• May be subject to extended periods of intense concentration in the review of fiscal and accounting reports.

• This work typically requires the following physical activities to be performed.  A complete description of the activities below is available upon request from Human Resources. 
  • Crouching – bending body forward by bending leg, spine. 
  • Fingering – picking, pinching, typing, working with fingers rather than hand.
  • Handling – picking, holding, or working with whole hand.
  • Hearing 1 – perceiving sounds at normal speaking levels, receive information. 
  • Kneeling – bending legs at knee to come to rest at knees.
  • Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
  • Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning. 
  • Reaching – extending hands or arms in any direction.
  • Repetitive Motion – substantial movements of wrists, hands, fingers. 
  • Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. 
  • Stooping – bending body downward, forward at waist, with full motion of lower extremities and back. 
  • Talking 1 – expressing ideas by spoken word.
  • Visual Acuity 1 – prepare, analyze data, transcribing, computer terminal, extensive reading.
  • Visual Acuity 3 – determine accuracy, neatness, observe facilities/structures.
  • Visual Acuity 4 – operate motor vehicles/heavy equipment.

• Light Work: Exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.