Secretary en Jackson Public Schools MS

secretary

Qualifications

Minimum high school education with further training in secretarial skills

Strong public relations skills

Ability to handle multiple office assignments

Proficiency in typing

Must be able to pass a typing (40 wpm) and proofreading test

Computer and word processing skills

Must demonstrate proficiency in word processing software

Proficiency in oral and written communication

Loyalty and discretion

Reports To

Coordinator/Supervisor/Director

Supervises

N/A

Job Goal

To insure the smooth and efficient operation of the department.

Essential Functions

Types correspondence including memoranda, letters, and reports; answers and directs telephone calls from principals, teachers, parents, and the general public; responds to complaints and requests for information; processes incoming requests for information and assistance.

Collects and prepares payroll information; processes forms and internal paperwork; types and copies forms, reports, and other documents; prepares special reports related to assigned area of responsibility.

Requisitions supplies and materials; maintains inventory of supplies and materials; prepares, files, and records documents related to purchases for assigned area of responsibility.

Maintains accurate and complete records and reports; coordinates activities with other departments, schools, the public, and outside agencies.

Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text; organizes and maintains disk storage and filing.

Performs other related duties as requested or assigned.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Salary Information

MSIS Code:                            751016 (Secretary/Clerical)