Workplace Culture Coordinator - Reception en Skender

Annual salary range noted above based on experience and qualifications. Employees in this role are also eligible for a discretionary annual bonus.

Hey! We’re Skender, nice to meet you.

At our core, we are builders — of communities, relationships, dreams, and careers. If you asked us to describe Skender, we’d say we’re ambitious, humble, and compassionate. We’re focused on building lasting partnerships with the right people. Our success starts and ends with our people. That’s why we seek out dynamic, high-energy teammates who are eager to learn, ready to take ownership of their careers, and excited to have fun along the way.

Who is Skender?

About 70 years ago, Skender got its start in the basement of our founder’s family home. Now, Skender has two locations, our Chicago headquarters and our Indianapolis office, with nearly 400 employees helping us raise the bar year after year.

From humble beginnings to now, Skender has become one of the nation’s top 100 construction firms building dream spaces for many of the world’s leading brands. In more recent history, we’ve won 30 best-place-to-work awards from three different organizations, each based on comprehensive workplace evaluations and employee input.

Our team is driven by three core values:

• Proactive: You take initiative, stay curious, and aren’t afraid to roll up your sleeves to get the job done.
• Refreshing: You celebrate team wins, show appreciation freely, and always give credit where it's earned.
• True Partner: You thrive on collaboration, ask thoughtful questions, and are fully present and engaged with your team.

If our values align with yours, this could be a great match. We love meeting new people, so we can’t wait to hear about you!

Who are you?

We’re looking for a Workplace Culture Coordinator to help us with our ongoing mission to make Skender a wonderful place to work. Do you enjoy functioning in a receptionist capacity while assisting with administrative work and overall organization for a fast-paced office environment? Great. Are you someone with a go-getter attitude who can assume responsibility and communicate effectively? Even better.

What will you do as a Workplace Culture Coordinator? 

Our Workplace Culture Coordinator is a truly pivotal part of our Skender Headquarters office. In addition to the following responsibilities, you are the face of Skender and we rely on you to provide a welcoming and professional environment for anyone who walks through our doors. 

• Answer and route phone calls, and provide information as needed.
• Welcome visitors and employees, figure out the purpose of their visit, and direct them to the right person.
• Keep an eye on the reception email and calendar for requests.
• Type up correspondence and handle filing as needed.
• Sort incoming mail and faxes, and prepare outgoing mail.
• Send out packages through USPS, UPS, or messenger service.
• Add visitors to the building’s security list for meetings.
• Order food for client or staff meetings when requested.
• Keep conference rooms, common areas, and the pantry tidy before, during, and after meetings.
• Track and manage pantry supplies for weekly restocking.
• Assist with facility upkeep on a daily, weekly, quarterly, and yearly basis.
• Stay up to date on jobs and bids in Procore.
• Help plan events that build awareness of Skender with clients, vendors, and employees.
• Assist with distributing marketing materials, holiday gifts, and similar items.

What education and experience are required? 

• Administrative experience as an executive assistant or receptionist is strongly preferred 

What skills do we look for?

• Verbal communication - Speaks clearly and confidently in all situations and presents well to groups.
• Written communication – Produces clear, polished work, catches grammar/spelling errors, and communicates data and information effectively.
• Planning & organizing – Prioritizes tasks, manages time well, and creates practical action plans.
• Quality control – Pays close attention to detail, delivers accurate work, and double-checks for quality.
• Adaptability – Handles changes, shifting priorities, and unexpected situations with ease.
• Dependability – Shows up on time, follows through on instructions, responds well to feedback, and can be counted on to deliver.

What can I expect on a day-to-day basis? 

• Desk work – Expect long stretches at a computer, reviewing materials, and tending to meetings.
• Technology use – Regular typing, screen time, and use of phones or video conferencing tools.
• Movement – Frequent walking and standing while moving between spaces and tending to in-person meetings.
• Light lifting – Occasionally lifting or carrying office items (up to 20 lbs).
• Schedule – Standard 40-hour workweek, Monday–Friday, in a collaborative workplace setting.
• Flexibility – Some evenings or extra hours may be needed for special events or busy periods.

What's included in our Employee-First Benefits package?

• Skender pays 100% of the premium for health insurance (medical, dental, & vision)
• Annual deposit into health savings account
• Retirement plan with 100% match up to 5% of gross earnings
• Tuition reimbursement for continued learning opportunities 
• Employee referral program 
• Wellness incentives
• Paid time off
• Parental leave for mothers and fathers
• Free employee assistance program services
• Free short- & long-term disability insurance
• Community involvement  

EEO

At Skender, our values guide our behavior and shape our actions. Our promise is an authentic commitment to equality, opportunity, and a respectful work environment for all. We embrace individuality and listen to diverse voices. We believe that hiring those with different experiences and backgrounds, ultimately enhances our expertise as an organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
This statement applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.