Senior Payroll Specialist en River Oaks Country Club

ROCC is proud to be a Great Place to Work- Certified™ company!

We are seeking an experienced and detail-oriented Senior Payroll and 401(k) Plan Specialist to manage all payroll functions. This role is vital in ensuring accurate and timely processing of payroll and retirement plan contributions to ensure compliance, employee satisfaction. The ideal candidate will have strong experience and understanding of payroll practices, labor laws, and the ability to handle complex payroll processes for a diverse workforce. You will also work closely with HR and Accounting teams to support the Club’s operations.

From $32/hr| Competitive benefits| Exceptional employee amenities

Key Responsibilities:

Payroll Administration:

• Manage and process bi-weekly payroll for all employees, including hourly, salaried, and commissioned employees.

• Ensure accurate and timely payroll processing, including all wages, deductions, benefits, and taxes.
• Verify and reconcile timesheets, commissions, retirement plan contributions, PTO balances, etc. to ensure proper payroll calculations.
• Prepare biweekly payroll journal entries, ensuring employees and time cards are coded to the correct department.
• Maintain accurate payroll records, ensuring confidentiality and compliance with record retention policies.
• Reconcile participant data in payroll and retirement plan systems to ensure accuracy of the data exchanged between the systems.

Compliance & Reporting:

• Stay up-to-date on federal, state, and local payroll laws and retirement plan regulations, ensuring full compliance.
• Prepare and submit required payroll-related filings, including federal and state tax filings, workers’ compensation reports, and unemployment claims.
• Generate payroll and 401(k) related reports as requested, providing insights into labor costs, retirement plan participation, and trends.

Employee Support & Communication:

• Serve as the primary point of contact for payroll inquiries from employees, providing exceptional service.
• Serve as a liaison between participants and the plan administrators for 401(k) inquiries and requests.
• Address employee concerns regarding pay discrepancies, taxes, retirement plan details, and other payroll-related issues.
• Provide training and guidance to employees on how to use the UKG system.
• Assist HR with onboarding and offboarding processes ensuring new and leaving employees are paid timely and accurately.

System Management & Process Improvement:

• Maintain and manage payroll software, ensuring accurate data entry and system updates.
• Work with HR and department leaders to streamline payroll and 401(k) processes and improve system efficiency.
• Continuously evaluate and recommend improvements to payroll and retirement plan administration processes.

Special Projects & Additional Duties:

• Assist in internal audits and external audits related to payroll and retirement plans.
• Develop and maintenance written payroll and retirement plan policies and procedures manuals.

Qualifications

• Is fluent/bi-lingual in Spanish
• A minimum of five years of payroll experience in a complex payroll environment
• A subject matter expert of the UKG WFM system, including all payroll functionality, scheduling and reporting
• FPC or CPP designation is an advantage
• Possesses general ledger accounting knowledge
• Strong working knowledge of DOL and applicable payroll laws and regulations for compliance and tax reporting
• Intermediate or better Excel skills
• Very strong mathematical skills
• Proficient in Microsoft office suite (Word, Outlook, etc.)
• Excellent written and oral communications skills
• Willing and able to continue education and grow personally and professionally

Personal Characteristics

• Ability to maintain a high level of confidentiality
• Ability to meet deadlines in a high volume, fast-paced environment
• Strong interpersonal skills; able to work with individuals at all organizational levels
• Genuinely cares about people and is available and ready to help
• Skilled, proactive problem solver that adapts to changing demands quickly and easily
• Able to ask for help when help is needed
• Detail oriented, organized, efficient and quick learner

The Club and Our Benefits: We offer excellent benefits for full-time positions including: Medical, Dental, Vision; 401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*. (*benefits available to all current employees)

Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.

River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice